Administrative Assistant

JOB DESCRIPTION

Nalco Water, an Ecolab Company, has an immediate need for an Administrative Assistant in our Field Servicesdepartment. This position operates under the direct supervision of a Field Support Supervisor within a very fast paced environment.

If you are a strong self-starter who can effectively prioritize, organize and multi-task, we invite you to apply. This is your opportunity to join a growing Field Services department offering competitive compensation and benefits.

You will be primarily responsible for providing exceptional service support for our service areas aroundNorth America, while providing customer service to a variety of internal and external customers.

This position is a relationship-centered job, requiring problem solving, quick response to staff, technician, and sales questions, and the delivery and support of cost-efficient services in a highly professional manner.

The role will also require you to exercise judgment by making key decisions using resources available.

What’s in it For You :

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments
• The ability to make an impact with a company that is passionate about your career development
• Comprehensive benefits package starting day 1 of employment medical, dental, vision, matching 401(k), company paid pension, stock purchase plan, tuition reimbursement and more!

What you will Do :

• Set up service jobs by partnering with Nalco Water sales reps, customers, service technicians, and 3rd party contractors
• Assign the appropriate service technician to each work order based on project scope and geographic location
• Communicate service jobs and scope of work to sales, service technicians, and contractors
• Drive the work order process by communicating with all parties when information is needed (. Scheduled service dates, when equipment / parts are going to arrive, missing information on a work order,
• Coordinate the ordering of standard and non-standard equipment / parts.
• Engage in problem solving by generating and / or reading reports and interpreting the data to provide appropriate recommendations
• Develop strong relationships with key stakeholders within Nalco Water Field Services, sales, and other internal departments to successfully process service requests in a timely manner
• Assist and educate field service technicians, sales reps, and contractors to stay compliant with Corporate Policies, Procedures, and standard operating procedures

Position Details :

• The working hours for this position are Monday through Friday, 8 : 00 - 4 : 30PM EST
• Remote work environment

Minimum Qualifications :

• High School Diploma / GED
• Experience in data entry and meeting strict deadlines
• Skilled in providing excellent customer service to internal and external customers
• High computer application literacy (including Microsoft Office Suite and ability to learn internal business systems)

Preferred Qualifications :

• Bachelor’s or Associates degree
• Familiarity and / or experience with SAP and CRM systems
• Strong ability to multi-task and prioritize work
• Excellent written and oral communication skills
• Excellent organizational skills
• Strong work ethic and customer service skills

Annual or Hourly Compensation Range :

$19.47 $29.18 / hour. This position pays an hourly rate and is eligible for overtime.

Annual or Hourly Compensation Range is based on full-time 40 hours per week. Ecolab in good faith anticipates it will pay within the posted range.

Many factors are taken into consideration when determining the compensation for a potential new employee such as education, training, experience, work location, travel (if required), etc.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.to see our benefits.

Covid-19 Vaccine Notice

Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best.

We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance.

In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.

Salary : $29