Administrative Asst/Exec. Asst II

Summary:

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Main Responsibilities

• Manage project tracking, database consolidation and other projects as requested

• Produce high quality reports, presentations, correspondence, and other documents

• Manage contract change requests through our Springboard / SAP / Salesforce systems

• Plan, attend and/or execute team meetings using “MS Teams” and other effective technology to ensure all sessions are well coordinated and executed with high impact

• Provide feedback and work directly with the Global Corporate Account Supervisor on navigating within Ecolab and Institutional matrixed business environment

This position is a fully REMOTE role.

Minimum Qualifications

• Project management experience

• Financial acumen

• Experience with database systems like SAP, Springboard, Salesforce, or equivalent

• Post-secondary degree or equivalent work experience

• 2 years professional, administrative work experience

• No immigration sponsorship available for this role

Preferred Qualifications

• Bachelor’s Degree

• 3 years’ corporate experience working for a global company

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Critical thinking and problem-solving skills

• High attention to detail and quality

• Ability to collaborate in a team environment

• Ability to effectively manage multiple, competing priorities in a fast paced, results driven environment

• Demonstrated initiative and ability to work well independently and be resourceful

• Demonstrated initiative with the ability to work independently, be proactive, resourceful and ability to anticipate needs

• Excellent verbal and written communication skills, with a strong customer focus

• Proven follow up and follow through on tasks (conscientiousness)

• Ability to quickly learn and gain knowledge of systems, organization operations, procedures, and staff

• Reliable, flexible, approachable, and the ability to professionally manage confidential and time-sensitive information