Administrative Support Specialist

ADMINISTRATIVE SUPPORT SPECIALIST

Ecological Fibers is a dynamic force in the decorative paper industry, dedicated to manufacturing environmentally sound solutions for packaging and book binding. A privately owned family run business with 50 years of growth, we are driven to develop cutting-edge products for our clients, who include some of the worlds largest luxury brands.

Become a valued member of a team that is defining industry standards and setting new benchmarks for excellence in innovation and environmental impact. Long-term growth is possible for a dedicated individual with the ability to look outside the box and the desire to excel.

Responsibilities include:

· Project Support: Assist with special projects as assigned by Sales Executives and the Director of Global Services providing research, analysis, coordination, and follow-up as needed.

· Communication: Draft and proofread letters, reports, and customer facing documents.

· Meeting Coordination: Plan and organize meetings, including preparing agendas, taking minutes, and ensuring follow-u on action items.

· Document Organization: Maintain documents and ensure that information is easily accessible and confidential.

· Data Analysis Entry: Assist in data analysis and entry into our custom MRP systems.

· Expense Management: Track and manager sales team expenses, ensuring accuracy and compliance with company policies.

· Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries, while optimizing for cost-effectiveness and efficiency.

Qualifications include:

· Experience: Experience as an Executive Assistant or similar role, preferably in a fast-paces business environment.

· Communication Skills: Exceptional written and verbal communication skills with a keen attention to detail.

· Organization: Strong organizational and multi-tasking skills with the ability to prioritize tasks effectively.

· Discretion: Ability to handle confidential information with discretion and professionalism.

· Tech Savvy: Comfort with learning relevant custom software. Familiarity with virtual meeting platforms is a plus.

· Problem-Solving: A proactive problem solver with the ability to think critically and make decisions independently.

· Collaboration: Ability to work effectively in a team environment, build and maintain positive relationships across teams and departments, contribute positively to group dynamics, communicate openly, and share ideas constructively. The ideal candidate should thrive in a cooperative environment.

· Adaptability: Flexibility and adaptability are key. Our team values individuals who can navigate diverse working styles and are open to embracing new ideas and perspectives. The ability to pivot in a fast-paced work setting is essential.

About Ecological Fibers: The world leader in manufacturing premier, environmentally sound, cover and bindery materials for the book, stationery, packaging, and security documents industries. Ecological Fibers is a family owned and operated manufacturing facility located in Pawtucket, RI. We still honor traditional values that other manufacturing companies have stopped providing, such as: Holiday Parties, Safety Incentives, Employee Appreciation Events like on-site BBQ's, Pizza Parties and more. In addition to all of the "fun stuff" we also offer room for growth, advancement, competitive pay rates and an excellent benefits program that includes: Medical, Dental, Vision, Company paid Life Insurance, Long-Term Disability, as well as a 401(k), which includes a company match, Holiday Bonus and Profit Sharing and 12 Paid Holidays. We pride ourselves in being a place where employees want to come to work!

• Ecological Fibers, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information. Must be able to pass satisfactorily a pre-employment physical, drug screen and background check.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $24 - $25