Operations Deputy

ECS is seeking an Operations Deputy to work in our Springfield, VA office.  

Job Description:

We are a rapidly growing company that considers our employees and teams to be our most important assets. Our team environment provides opportunities for growth to individuals who are motivated to excel. We are situated in Merrifield, VA -- well positioned for most commutes within the Northern Virginia area. Our newly renovated office spaces are first in class facilitating a teamwork environment.  We also offer opportunities for telework and have some of the most interesting, advanced IT business in the DC area. Our growing program works with the most forward leaning technologies and extraordinary customers who are thought and action leaders in within the AI/ML domain. We offer a highly competitive compensation and benefits package to the right person for this key position.

ECS is seeking an Operations Deputy to provide administrative and project management support for several ongoing efforts supporting development of Artificial Intelligence (AI) and Machine Learning (ML) solutions for the Department of Defense. This position assists with and leads customer engagements including technical discussions and project monitoring and control.  The Operations Deputy reports directly to the Program Operations Manager and provides analysis on current and planned activities daily.  Specific responsibilities include; organizing/scheduling/leading meetings, managing project plans, action items and risks; organizing project kickoff and Technical Exchange Meetings; supporting contract actions and financial tasks such as tracking invoices; managing specific project efforts; assisting in organizing events with DoD partners.

Position Responsibilities:

• Work closely with the Program Operations Manager supporting daily activities
• Schedule and lead meetings with vendors and the DoD
• Oversee the development of AI/ML integration solutions
• Support weekly Program Meetings with Government Customers
• Develop and deliver Weekly Activity Briefing (WAB)
• Support development and maintenance of Plan of Actions and Milestones (POA&M)
• Develop and maintain MS Project Plans and Schedule documents
• Assist the Project Managers and Technical Leads with estimating project cost
• Assist the Project Managers and Technical Leads with project initiation, planning, execution and closing
• Provide operational support to Project Managers and Technical Leads relating to procurement, staffing, and ongoing program initiatives
• Submit and track Jira tickets for project builds
• Attend SEAT meetings
• Assist the Project Managers and Technical Leads with leading weekly team meetings
• Tracking of Data Center 12 hardware equipment

Required Skills:

• Must be a US Citizen
• Must be able to obtain a Top-Secret Clearance
• Bachelor’s degree in National Security, Defense, Business, or Project Management or equivalent experience
• Experience in developing and managing projects, to include project teams, prioritization of lines of effort, planning, scheduling and close out
• Experience working with the US Government/DoD
• 2-3 years of relevant work experience
• Proficient with technology such as MS office Suite, ticket tracking systems etc.
• Proactive and organized, with strong attention to detail
• A critical thinker with the ability to tackle discrete objectives while maintaining focus on the bigger picture / broader strategy
• Advanced ability to proactively, professionally, clearly, and concisely communicate with peers and executives orally and in writing
• Thrives in a fast-paced environment with firm deadlines and critical, quick turnaround, ad-hoc tasks
• Flexible; comfortable with ambiguity, competing priorities, matrixed organizations, and multiple stakeholders 
• A team player with proven ability to positively interact with peers and executive management

Desired Skills:

• Active DoD Top-Secret clearance
• Knowledge of Agile, Kanban and/or JIRA
• Prior project team/project management experience (e.g., planning, requirements, financial management, documentation, client reporting, quality control, scheduling, etc.)
• Prior supervisory experience
• Experience with government contracts and purchasing
• Knowledge of the Defense Federal Acquisition Regulations (DFARs) and Government Procurement

ECS is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law. ECS promotes affirmative action for minorities, women, disabled persons, and veterans.

ECS is a leading mid-sized provider of technology services to the United States Federal Government. We are focused on people, values and purpose. Every day, our 3800 employees focus on providing their technical talent to support the Federal Agencies and Departments of the US Government to serve, protect and defend the American People.