Administrative Assistant

Position: Administrative Assistant

Job Summary: The Administrative Assistant is a friendly and professional point of contact; they facilitate the efficient operation of the organization by supporting and building relationships with staff, clients, and community members. They have keen organizational skills to perform a variety of clerical, support, and administrative tasks.

Location: Jefferson County, WA. In-person at our Port Townsend office.

Status: Full-time, hourly, non-exempt. Approximately 40 hours per week, M-F.

Compensation: $17-$20/hr

Proposed Start Date: Position available immediately, ideally starting in late July or early August 2022.

Instructions: Please send a brief cover letter and resume no later than July 15th. The position is open until filled. No phone calls, please.

Organization Overview
EDC Team Jefferson works to diversify and strengthen a sustainable economy in Jefferson County. The EDC is the county’s primary source for economic development-related information and doorway to business support services. EDC Team Jefferson initiates and facilitates collaborative projects and strategic partnerships. We provide specialized confidential consulting and technical assistance to existing, start-up, and relocating businesses to build resilience throughout Jefferson County. The EDC links resources throughout the local economic ecosystem, develops channels for access to capital, and advocates for local business.

EDC Team Jefferson’s mission is to foster a business-friendly environment that fuels economic sustainability, drives innovation, and inspires collaborative community leadership.

What differentiates us as an employer is our developmental focus. EDC Team Jefferson strives to be a vehicle through which employees can develop skills and capabilities in alignment with how each individual seeks to grow.

Job Responsibilities

Office Administration

• Provide day-to-day administrative support to staff, Board, and volunteers.
• Receive and respond to all incoming phone calls and emails, and direct them to the appropriate resource as needed. This includes in-person visitors as applicable. Receive and process incoming and outgoing postage.
• Schedule and manage business consulting meetings for EDC staff and Board.
• Prepare agenda, provide minutes, and attend all EDC meetings of the Board and subcommittees.
• Plan, schedule, publicize, and manage EDC-sponsored classes (Business Planning, Lean, etc.), and events (CEO Breakfast, etc.).
• Assist in preparation and dissemination of EDC press releases, reports, social media updates, and general correspondence.
• Act as the primary contact for Jefferson LION (Local Investing Opportunity Network). Manage communications and provide support to members, applicants, and clients. Oversee logistics, handle client flow, and maintain consistent records.
• Provide administrative support to SBDC (Small Business Development Center), The Center for Inclusive Entrepreneurship (CIE) and Jefferson Community Lean Resource.

Financial Management

• Prepare checks, manage invoices, and coordinate general banking activities with Executive Director or Board President.
• Basic bookkeeping and coordination of activities with external Bookkeeper and Business Services Director, including financial report preparation.

Reporting

• Manage reporting system. Prepare monthly, quarterly, and annual reports for all sponsoring public entities (State, County, Port of Port Townsend, City of Port Townsend, Jefferson County PUD, etc.), with support from the Business Services Director and Executive Director.

Other Duties

• Manage the publication of a monthly newsletter and weekly blog, collecting content from staff and Board as needed.
• Promote the organization, utilizing various platforms including social media.
• Maintain website to remain current, relevant, and functional.
• Other duties as assigned and in support of EDC Team Jefferson’s mission.

Duties may change as business needs dictate. The above list is not intended to be an exhaustive list of all duties, skills and responsibilities.

Skills and Qualifications

A passion for helping entrepreneurs to build resilience in Jefferson County is vital. The ideal candidate will possess the following:

• Previous office support and computer experience is preferred.
• Confidence with MS Office and Google Workspace applications; experience with Constant Contact and Quickbooks is a plus.
• Working knowledge of social media content creation is a plus.
• Excellent verbal and written communication skills.
• Vibrant interpersonal and customer service skills.
• Dedication to collaborative thinking and creativity.
• Demonstrated ability to take initiative and utilize organizational skills.
• Physical requirements include prolonged periods sitting at a desk and working on a computer.

Schedule and Benefits

This position is full-time, hourly, approximately 40 hours per week, Monday through Friday. Occasional morning, early evening, and weekend availability may be required.

EDC Team Jefferson employees receive ongoing support from the Board of Directors including paid PTO, commitment professional development and to your self-care, and a work environment that is inspiring rather than depleting. Employee Medical Insurance will be provided with 100% employer-paid premiums.

EDC Team Jefferson Equal Employment Opportunity Policy

EDC Team Jefferson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location