Academic Dean

WESTERN KANSAS COMMUNITY COLLEGE VIRTUAL EDUCATION CONSORTIUM

DEPARTMENT: ACADEMICS

REPORTS TO: CHIEF EXECUTIVE OFFICER

SUPERVISES: FACULTY

EFFECTIVE DATE: 07/01/2022

REVISED DATE:

Role:

The Academic Dean operates under the Chief Executive Officer and serves as the consortium chief academic officer liaison for the daily academic affairs of the academic department. The Academic Dean formulates and recommends academic policy to the consortium CAO Council for their approval. To grow, and develop a highly qualified, enriched, and dedicated faculty community to support the educational process and provide support for the students they serve. In addition responsible for the management of faculty, faculty training, course management, curriculum development, textbook management, facilitate faculty mentorship program, peer review, and evaluation, manage student issues, and other academic related projects as assigned.

Performance Measurements:

• Academic Dean contributes to the EDUKAN mission and vision of providing administrative oversight to assure quality academic online deliver, and qualified faculty credentials and facilitation meet the highest standards for quality instruction.
• Academic Dean is charged with the enforcement of implemented policies and procedures to assure departmental goals are met.

• Academic Dean is to assure implementation, and troubleshooting occurs daily, and collects supportive documentation when academic outcomes fall short of expected duties, and goals.

• Academic Dean training, managing, and retaining a quality and credentialed faculty and sub pool bench to support the academic delivery of online course offerings.

• Academic Dean works closely with the CAO Council and the Manager of Strategic Alignment and Operations to plan, organize, and coordinate the EDUKAN CAO Council activities to ensure accreditations standards for academic operations meet regulatory requirements for federal, state, and accreditation authorities.

• Academic Dean contributes to the EDUKAN mission and vision of providing administrative oversight to assure quality academic online deliver, and qualified faculty credentials and facilitation meet the highest standards for quality instruction.

• Academic Dean is responsible for onboarding new faculty including development and facilitation of onboarding training.

• Academic Dean is responsible for Coaching and mentoring faculty not meeting expected interactions to ensure quality of educational delivery.

• Academic Dean is expected to maintain and document faculty communication related to any coaching, mentoring, or performance issue advising. Ensure specific, factual, and supportive documentation is used to provide a clear trail of communication.

• Academic Dean plans organizes and coordinate peer mentoring program.

• Academic Dean plans, organizes and coordinate peer review program.

• Academic Dean is responsible for planning, organizing, monitoring, and facilitating faculty evaluations, class observations, and execute faculty delinquencies plans.

• Academic Dean is responsible for the development and facilitate two (2) continuing education training delivers annually. In addition monitor and verify faculty complete one (1) professional development training related to their field of study annually.

• Academic Dean oversees and work closely with faculty as a support dealing with student concerns, student retention, student advising, and monitor high-risk students.

• Academic Dean is responsible for planning, organizing, monitoring, and facilitating Textbook selection and change process.

• Academic Dean plans, organizes, and coordinates new course development with the EDUKAN CEO, EDUKAN Information Technology Director, and EDUKAN Manager of Strategic Alignment and Operations.

• Academic Dean is responsible for planning, organizing, monitoring, and facilitating Course Readiness for each session.

• Academic Dean is responsible for working closely with Academic Compliance Officer and Enrollment Services, and Faculty with academic student issues.

Other Duties and Responsibilities:

• Work with the Manager of Strategic Alignment and Operations to maintain the EDUKAN academic policies of operation and EUKAN Faculty Handbook on an annual basis. Assure all updated policy publications are sent to EDUKAN chief executive officer, consortium chief academic officers, and the college of enrollment presidents.
• Facilitate the Adobe e-sign process to document the receipt and acknowledgement of requests, assignments, or information received.
• Oversee, and coordinate with the EDUKAN Information Technology Director all academic third party technical supported integrations tools such as BioSig, Tutor.com, VeriCite, and integrated teaching tools, and resources.
• Maintain, analyze, and communicate academic analytics and performance metrics on a quarterly and year end basis and report all updates to the partner schools, EDUKAN website coordinator, and administration

Knowledge, Skills and Abilities:

Two years to five years of experience with online teaching experience. Management of an academic department and/or academic division of a university or college involving diverse faculty backgrounds; experience in administration of faculty evaluations with follow up, conflict resolution, curriculum development and outcomes assessment, online teaching, computer technology background in a program that involves spreadsheets, word processing, slide show presentations, conducting online meetings, website manipulation and human relation skills in people management preferred.

Education:

A Master's degree in either business or curriculum development or master’s degree in any discipline with additional study or work experience in business, curriculum development, and/or online educational delivery.

A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:

• Basic management skills to manage the curriculum and its personnel
• Planning and coordination (people and resources)
• Technology skill in use of MS Office software and online learning management systems
• Critical thinking skills to apply logic and reasoning to bring about solutions

Physical Requirements:

Physical requirements are based on an 8-hour workday and may vary slightly.

• Sitting for a period of 4 hours at one time with a total of 8 hours.
• Lifting to 5 lbs. continuously and 6 – 10 lbs. occasionally.
• Carrying up to 5 lbs. frequently and 21 – 25 lbs. occasionally.
• Repetitive Action: use of right and left hand for simple grasping and fine manipulation.
• Driving rental cars for company travel.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee, and at no time does the job description constitute a contract. The college may exercise its employment at will rights at any time.

Knowledge, Skills and Abilities:

Experience:

Two years to five years of experience with online teaching experience. Management of an academic department and/or academic division of a university or college involving diverse faculty backgrounds; experience in administration of faculty evaluations with follow up, conflict resolution, curriculum development and outcomes assessment, online teaching, computer technology background in a program that involves spreadsheets, word processing, slide show presentations, conducting online meetings, website manipulation and human relation skills in people management preferred.

Education:

A Master's degree in either business or curriculum development or master’s degree in any discipline with additional study or work experience in business, curriculum development, and/or online educational delivery.

Interpersonal Skills:

A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:

• Basic management skills to manage the curriculum and its personnel
• Planning and coordination (people and resources)
• Technology skill in use of MS Office software and online learning management systems
• Critical thinking skills to apply logic and reasoning to bring about solutions

Physical Requirements:

Physical requirements are based on an 8-hour workday and may vary slightly.

• Sitting for a period of 4 hours at one time with a total of 8 hours.
• Lifting to 5 lbs. continuously and 6 – 10 lbs. occasionally.
• Carrying up to 5 lbs. frequently and 21 – 25 lbs. occasionally.
• Repetitive Action: use of right and left hand for simple grasping and fine manipulation.
• Driving rental cars for company travel.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee, and at no time does the job description constitute a contract. The college may exercise its employment at will rights at any time.