Campus Administrator

Are you pro-active, energetic and a real organizer? Does working with people from around the globe every day energize you? Then this might be the perfect job for you!

EF International Language Campus in New York is seeking a dynamic, very organized, customer oriented and cost-minded Campus Administrator.

The Campus Administrator works closely with all vendors and internal departments in EF NY and in Central EF Boston to ensure the required regulations and working documents are approved and updated, the purchasing for all Campus and all the invoices are coded, processed and paid.

Candidates should be comfortable working in a fast paced environment, yet still able to maintain a high level of customer service and cost driven mindset.

The Campus Administrator is required to meet the varying needs of the different purchasing for facilities, maintenance and construction on Campus.

The successful candidate for this position will report to the Campus Executive Director.

The Role

• Ensure a high level of organization to keep the files organized and anticipate the admin deadlines

• Responsible for the Campus certifications related to the different Organizations (School, County, State, Federal)

• Work directly with all the school teams on the topics related to Campus (facilities, maintenance and dining) and give support to the various events happening at the School

• Coordinate the third part revenues and the contracts related to the rent of spaces and the services provided

• Anticipate all the Campus needs before the Summer and Winter peaks

• Responsible for all the purchases related to Campus and constantly seek for cost saving opportunities

• Coordinate the operations in the Sport building. Responsible for the pool permit, gym equipment maintenance, equipment ordering, and outside group scheduling for the Sports building.

• Organize the documents and the approvals needed related to the construction projects on Campus

• Anticipate all the needs to ensure the Campus safety and overall satisfaction of our students related to Campus facilities and dining

• To keep the direct contact to the management of the third part providers on Campus and direct support them for their best service quality and deliver

• Responsible for the invoices’ controls, coding and revision for all the purchases and the services related to the Campus

• Effectively maintain and pursue positive relations with all departments in school and specially with Housing.

• Work directly with the finance team in Boston to ensure the finance procedures are in place and correct and anticipate any room for improvement opportunity

• Efficiently manage day-to-day Campus administrative tasks

• Pursue imaginative and innovative techniques to ensure deadlines are met and the highest quality standard is achieved.

• Other duties as required - responsibilities may be modified depending on the operational needs of the department and school.

• Position is full-time and will require some weekend work and flexible working hours at certain times of year.

Requirements

• Ability to work in a fast paced environment, with the ability to react quickly and make sound decisions.

• Comfortable working with diverse populations Good analytical skills and very good planning skills

• Extremely detail oriented

• Comfortable working with the numbers and Excel

• Customer service oriented

• Strong conflict resolution skills

• Excellent organization and communication skills

• Ability to meet long and short term goals

• Creative thinker

• Dynamic and outgoing personality

• Bachelor’s degree required

• Travel or study abroad experience preferred

Compensation:
$55,000; further discussions based on experience.

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, caste, parental status, identity, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has schools and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more at https://www.ef.com.