Billing Specialist

El Programa Hispano Católico (EPHC) is an organization that supports individuals to live to one's fullest potential. For nearly 40 years, our mission - "Advance racial equity and social justice through the power of our Latinx roots, culture, and community"- has responded to local needs by addressing the social determinants of health. This is achieved through the following program areas: Housing, Economic Opportunity, Education, Community Wellness and DV/SA Prevention and Intervention. Today, EPHC serves more than 20,000 people annually and employs more than 100 staff members, all of whom are bilingual and over 93% are bicultural as well.

Position Summary:

The role of a Billing Specialist involves providing accounting support to the organization. We are seeking an energetic Billings Specialist in our Finance Department. This position will process monthly, quarterly, and annual billing and reports from our general ledger software. The duties will require a high degree of accuracy and attention to detail.

Benefits & Compensation:

• Salary of $52,000-58,000 commensurate to experience.
• Vacation & Sick Time Accruals
• 13 Paid Holidays
• 90% employer-paid health insurance with buy-up options
• Short Term/Long Term Disability Insurance
• Access to our Retirement plan
• Flexible Spending Account (s125)
• Employee Assistance Program

What you will be doing on a daily basis:

• Process monthly contract and grant billings by reviewing contract terms, collecting eligible costs, and generating billings that align with each grant or contract's specific requirements. This involves reading contracts, keeping them up to date, incorporating revisions, uploading contracts into Intacct, adjusting total amounts, and entering budget data into the Intacct system. Additionally, it includes populating contract details within Sage Intacct.
• Establish new cost centers in response to requests from Program Directors, ensuring accuracy and compliance.
• Execute monthly allocations efficiently.
• Handle payroll adjustments and Full-Time Equivalent (FTE) allocation requests, making necessary edits in Intacct for precise allocation.
• Monitor Accounts Receivable (A/R) balances diligently, proactively following up on items displaying payment variances or those that have not received payment within 60 days. Contact donors to inquire about outstanding payments based on the donor aging report.
• Apply payments to corresponding invoices accurately.
• Input budget data into workbooks to compare with actual spending and billings, aiding in the vigilant monitoring of appropriate spending levels.
• Provide billing projections to support future spending planning, presented in a monthly summary format. Reconcile the billing between the workbook and the General Ledger (GL).
• Engage with funding agencies to clarify and meet various grant and contract terms. This interaction is vital for updating systems, contracts, and budget units. It also involves collaboration with program specialists, allowable revisions, and project managers for grant modifications.
• Conduct research on budget variances to ensure billing reports' accuracy, reaching out to funding agencies such as the EPHC program for resolutions, particularly concerning Purchase Order Identification (POID) vs. Budget comparisons.
• Offer billing workbooks to Program Managers, aiding them in tracking budget status, determining what to invoice, and providing insights into their budget utilization. Collaborate on revisions, tracking tools, and procedural enhancements as necessary, including calendars, credit card expenditure reports, and procedure revisions. Redact any sensitive information.
• Participate in training and coordination meetings as directed by Supervisor. This includes CA training, tracker training, meetings with small group directors to discuss processes and procedures, and offering staff training assistance in various areas, such as proper documentation, Participant ID management, expense reporting, and CA log maintenance.
• Assist in the development, enhancement, implementation, and enforcement of organizational systems, policies, and procedures aimed at improving operational effectiveness, ensuring quality, and upholding accuracy and thoroughness. This includes updating the CA assistance policy and collaborating on the Finance manual, policies, and procedures, as well as assisting with system improvements related to allocations.
• Maintain a strong commitment to confidentiality, particularly with access to Xenium payroll data, payroll reports, and sensitive reports required by specific funders.
• Input and manage data within the organization's and contractually required information database systems, including Intacct and Excel tracking workbooks.

Wondering if you are qualified? Here is what we are looking for:

• You are an entrepreneurial and visionary team player with the ability to impact operations at both strategic and tactical levels.
• You have formal or informal training in accounting, business, finance, or related area.
• Strong MS Office skills, including advanced Excel skills.
• You have excellent management skills and the ability to influence and engage direct and indirect reports and peers; demonstrates leadership in a collaborative, inclusive team environment.
• Bilingual in Spanish is preferred.

To Apply: Please submit your cover letter and resume at: https://ElPrograma.org/careers

El Programa Hispano Católico is an Equal Opportunity Employer.