Onboarding Specialist

JOB SUMMARY:

Entry level position. Under the general direction of the Senior Human Resources Manager, the Onboarding Specialist is responsible for handling all hiring and onboarding activities for the organization’s various programs including conducting pre-employment screenings, posting of positions, new hire employee packet completion, and conducting new hire orientation sessions. Additional responsibilities include supporting with various other administrative tasks in the HR Department.

JOB FUNCTIONS: (include but are not limited to the following)

• Coordinate with hiring personnel to prepare new hire packets, as defined by agency program requirements, coordinate the organization’s onboarding process and conduct new hire orientation on a bi-weekly basis.
• Assist with the recruitment process and pre-employment screenings, including reading proficiency testing and background checks in accordance with specific program requirements.
• Regularly review orientation program to ensure effectiveness, making recommendations for improvements as needed, and updating new hire orientation schedule as needed based on program needs.
• Screen resumes for minimum requirements and qualifications before referring to hiring personnel and maintain reports to track applicant data and application status.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, compensation, hiring processes, employment verifications, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with the maintenance and organization of personnel, training and other miscellaneous HR department files to ensure compliance with applicable program and legal requirements.
• Facilitate the safety committee meetings by scheduling regular meeting and maintaining meeting notes.
• Ensure timely implementation of employee benefits including, but not limited to, enrollments, terminations, bill reconciliations, data entry and COBRA administration; ensure employees have timely access to benefit information.
• Support with the assembly of special events sponsored by the department such as employee recognition announcements, open enrollment, agency-wide meetings, holiday parties and wellness program activities, etc.
• Handles sensitive information regarding employee, visitor, participant and organizational matters with professionalism and confidentiality.
• Represent agency at various community job fairs and recruitment events.
• Prepare reports relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, HR metrics (headcounts, turnover, etc.) and other routine reports, as needed.
• Assist reception desk with coverage as needed including but not limited to answering incoming calls and directing to appropriate party, greeting and directing visitors to desired destination, mail distribution, etc.
• Reports hazardous conditions, damaged equipment and supply issues to supervisor or appropriate personnel.
• Works in an organized fashion and keeps front desk area and workstation clean and free of hazards.
• Attend and participate in departmental meetings and in-services as directed.
• Other relevant job duties as required.

QUALIFICATIONS AND REQUIREMENTS:

• Associate’s Degree in a related field from an accredited college or university required;
• Minimum of one to two years of office and job-related experience required;
• Fluent verbal and written English and Spanish communication preferred;
• Excellent written and verbal communication skills, project & time management skills;
• Current, valid Illinois driver’s license and proof of insurance required;
• Reliable means of transportation required.

EMPLOYMENT TYPE:

• Full-Time

WORK LOCATION:

• 1924 W 21st Street, Chicago, IL 60608 – Flexibility to travel to satellite locations required.

BENEFITS:

• Medical, dental, and vision insurance
• Vacation time and sick leave
• Paid holidays
• Employee assistance program
• 401k with employer matching
• Company-paid basic life insurance and AD&D coverage
• Company-paid short term disability coverage
• Flexible schedule
• Tuition Reimbursement

SCHEDULE:

• 8 hour shift
• Monday to Friday (some weekends and evenings may apply as needed)
• Remote work days available

To apply please submit resume and cover letter to resume@elvalor.net regarding interest this open position.