Front Office Manager

Office Manager

The Office Manager is responsible for the smooth and efficient operation of the elementary school administrative office. Provide administrative assistance to the Principal, administrators, office and school staff and students by managing the school’s main office operations through use of district information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, handling confidential information and other related duties. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. The ideal candidate is warm, personable, highly organized, capable of working independently, and knowledgeable about basic clerical functions in a school environment.

Responsibilities include, but are not limited to, the following:

● Perform financial duties, receiving, inventorying and delivering incoming shipments; collecting and counting monies for fundraisers, fines, fees and other activities; handling bookkeeping for parent/school organizations.

● Provide administrative/secretarial support to Principal, administrators and school staff with electronically updating shared meeting documents, newsletters, making class and school wide copies, handbooks, coordinating meetings; creating and maintaining filing systems; distributing mail.

● Greet, welcome and assist all staff, students, parents, community members, callers and visitors to the school. Answer phones, provide information, take and deliver messages and direct callers to appropriate individuals. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.

● Monitor building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator’s absence with direction from appropriate officials

Office Manager

● Ensure that the common areas remain neat and orderly throughout the school day.
● Assist with recess & lunch coverage when needed.
● Perform personnel management functions, through use of the district information technology system.
● Provide back-up coverage to other positions, as necessary.
● Perform other job-related duties as assigned.

Additional Duties & Responsibilities:

● Any and all Other duties as required to fulfill the mission of Elevate Collegiate Charter School in the lives of our students

Minimum Qualifications:

● High school diploma or equivalent.
● 3 years of experience in clerical support of office management positions.
● Bi-Lingual
● Computer/Tech Savvy

Preferred Qualifications:

● CPR and First Aid certifications
● Trained Health/Medical background
● Knowledge of school policies and procedures
● Experience working with younger aged children

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person

Experience:

• Clerical: 3 years (Preferred)

Work Location: In person