HR Office Assistant

Title:                                   HR Office Assistant        

Reports to:                        Owner

Supervises Staff:              No

FLSA Status:                      Part-Time; Non-Exempt

Job Summary:

The HR Office Assistant is responsible for performing general clerical and administrative duties to assist the owner and assigned clients.

Duties/Responsibilities:

• Assists with new hire onboarding for assigned clients (acquire paperwork and signatures, identification, enter in ATS or payroll systems, etc.).
• Drafts and sends new client agreements and obtain signatures where required.
• Enters leads/clients into CRM system and communicate as required.
• Maintain information in electronic ATS and CRM systems, as well as hardcopy filing systems.
• Organizes marketing campaigns and sends to pre-qualified leads, as applicable.
• Solicits positive reviews from satisfied clients.
• Writes blogs for company website (anything related to HR news, company events, employee/client spotlight, etc.).
• Assist with marketing efforts, including social media posts, e-mail campaigns, collaborating on ideas for sales marketing, etc.
• Conducts or acquires background checks and employee eligibility verifications as needed.
• Performs market research and compensation benchmarking.
• Make or purchase promotional items and prepare for events and giveaways.
• Prepares and sends new client welcome kits, holiday greeting cards, and other client appreciation materials.
• Participates in networking and special events, as needed.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to escalate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s CRM and talent management systems.

Education and Experience:

• At least two years of administrative experience required.
• Experience with CRM and ATS software preferred.
• Bachelor’s degree in human resources, business administration, or related field preferred.

Salary : $15 - $18