Administrative Assistant, Contracting Compliance

We are looking for motivated people who want to join a thriving Company committed to Powering Productivity and above all else Safety to the Next Level.

Our History: Elm Electrical, Inc., was founded in 1971 on the values of Quality, exemplary Workmanship and Service, and, above all, Safety. We have expanded from our main facility in Western Massachusetts, and now have branches in Central Massachusetts and Connecticut. In addition to our formidable presence in the service industrial and commercial sectors, Elm also has growing divisions dedicated to Automation and Systems Integration, 24-7 Service and Support, Control Panel Assembly, Electrical Preventative Maintenance, Contracting Services, and more. We are truly a Single-Source Solution.

Safety to the Next Level: Elm Electrical focuses on bringing Safety to the Next Level by maintaining Continuing Education, up-to-date OSHA and MSHA training, and other State and Federal regulations, where employees earn certificates and continually improve their skills. Elm Electrical is a proud recipient of prestigious recognition for outstanding commitment to workplace safety receiving Platinum, Gold and Silver Awards throughout the years.

The Power to Change Your Future: We believe our Employees are our greatest asset. We value resourcefulness, curiosity, diversity, and adaptability. We are an Equal Opportunity Employer looking for motivated, team-orientated, eager-to-learn people. If you are ready to accelerate your career and personal growth, apply to join our True Blue Team!

Job Opening

We are currently seeking a full-time Contracting Compliance Administrative Assistant based out of our Westfield, MA location.

Job Description

The Contracting Compliance Administrative Assistant will execute: the subcontractor trade partner qualification process to minimize corporate risk and to best assure relations and hiring of qualified subcontractors; the contracting and compliance responsibilities for the corporation to maintain the overall quality, performance, and profitability of corporate operations; and the project-based cost analysis and auditing to evaluate forecasted and completed project financial performance.

Responsibilities include:

• Provide effective support to the project management group to establish effective and harmonious working relationships with current and potential subcontractor trade partners.
• Execute the corporate subcontractor trade partner prequalification and requalification process in coordination with the project managers, safety director, and senior management.
• Assist the management group in the execution and maintenance of project specific subcontracts, certificates of insurance, and endorsements.
• Assist in the execution of project creations for various departments in the Vista software.
• Assist the management group in the auditing of project based costing and forecasting of project financial performance
• Assist the operations administrative manager in preparing the monthly AIA billing and lien waiver process.
• Assist the management group with the execution of change orders in the corporate financial system - Vista software.
• Weekly follow up on project based collections, including the preparation for mechanic liens with senior management.
• Work with the accounts payable specialist in preparing the subcontractor lien releases and processing of employee portal expenses.
• Establish and adjust work schedules to meet production timetables, and work closely with all levels of management to ensure timely and quality-controlled projects

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Degree/Experience:
  • A minimum of five years experience in the administrative functions of the financial or insurance industry
  • Experience in the construction industry is strongly recommended
• Experience in accounts payable, accounts receivable, and/or invoicing
• Experience in assessing and auditing cost based financial performance of projects
• Knowledge of construction insurance and legal contracting language is strongly recommended
• Excellent computer skills that include an ability to work with Microsoft Office, Microsoft Project, Corporate Business System - Vista, and other related computer applications
• Customer service experience
• Strong written and verbal communication skills
• Excellent mathematical and computer-analysis skills
• Leadership, management, problem-solving, planning, and organizational skills
• Ability to pass a preemployment background check & drug screening

Elm SOP s and training for the above items will be provided to the appropriate candidate

A confidentiality agreement will be required.

While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl.

Elm Electrical Benefits Include:

• Competitive Salary
• Base Wage: Per Hour / Paid Weekly
• Overtime after 40 hrs.
• Double-time on Sundays
• 401k: 3% Safe Harbor Match 401k Plan
• Vacation time
• Sick time
• 7 paid Holidays per year
• Health & Dental Insurance
• Short-term/Long-Term Disability
• Life Insurance
• Company wellness program
• Vehicle & gas card, provided for company business, as needed & subject to job responsibilities
• Cell phone & additional technology, provided for company business, as needed
• Employee Recognition Programs
• Elm University Employee Development
• Training Opportunities
• Management Development training
• Performance evaluations & feedback
• Elm Gives Back community outreach efforts

Visit our Website @ www.elmelec.com for more information.