Administrative Support

Job Summary:The Administrative Support Specialist provides comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, handling correspondence, preparing reports, and coordinating meetings and events.

Key Responsibilities:

• Office Management: Maintain an organized office environment by managing office supplies, handling incoming and outgoing mail, and ensuring office equipment is functional.
• Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings for executives and team members.
• Communication: Handle phone calls, emails, and other correspondence, providing information and assistance to clients, stakeholders, and employees.
• Document Preparation: Prepare, edit, and distribute various documents, such as reports, memos, and presentations.
• Data Entry and Record Keeping: Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.
• Event Planning: Assist in planning and coordinating company events, meetings, and conferences.
• Support Services: Provide administrative support to various departments as needed, including arranging travel, processing expenses, and managing special projects.

Qualifications:

• Education: High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.
• Experience: Minimum of 2 years of experience in an administrative support role.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent verbal and written communication skills; strong organizational and time management abilities; ability to multitask and prioritize effectively.
• Attributes: Detail-oriented, proactive, and capable of working independently as well as part of a team.

Work Environment:This position typically operates in a professional office environment. It may require occasional lifting of office supplies and equipment and may involve periods of sitting and working on a computer