Billing Coordinator -Maryville (8)

Job Title:              Billing Coordinator

Department:        Accounting

Reports To:           On-Site Project Managers

FLSA Status:          Non-exempt

Summary:

The Billing Coordinator works within the Corporate Accounting Department and contributes to the management of company resources through the preparation of customer invoices for designated customer accounts. The Billing Coordinator works closely with the Project Managers, Billing Supervisors, Billing & Accounts Receivable Manager, and others as needed.

Essential Functions & Duties:

• Prepare customer invoices for medium and large sized projects based on both numerical and contract specific data.
• Deliver final invoices to clients via mail, email, or electronic invoicing systems.
• Provide services to support Billing Supervisors and Project Managers in opening, maintaining, and closing projects within the ERP system consistent with contract terms.
• Communicate with Billing Supervisors as well as Project Management regarding contracts, change orders, and other contract modifications pertinent to project billing.
• Resolve issues when invoices cannot be matched to customer issued purchase orders or contract, escalating to management if necessary.
• Prepare industry standard “AIA Forms” for all necessary progress or percentage-based projects.
• Generate OCCIP/CCIP, Certified Payroll, Lien Releases, Supplier Affidavits etc. as necessary for projects.
• Participate in customer requested audit of project cost entries.
• Work within a team to satisfy customer specific requests.
• Provide daily and/or weekly reporting related to billing status of open contracts for Billing Supervisors and Manager as well as Project Management.
• Maintain historical records and ensure contract/job files are up to date and complete by scanning, saving, and organizing documents.
• Protect organization’s value by keeping information confidential.
• Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.

Qualification & Skill Requirements:

• Minimum three years of experience in construction accounting.
• Strong people skills including communication, attention to detail, organization, as well as the ability to work well within a team environment.
• Analytical skills and the ability to think independently.
• Possesses forensic accounting skills to identify and resolve discrepancies.
• Computer skills to include MS Word, Excel, Outlook, and database management.
• Basic clerical skills include data entry, report preparation, and file maintenance.
• Preference given to applicants with:
  • Experience with Timberline/Sage accounting software.
  • Associate degree or equivalent

Working Conditions / Physical Effort:

Conditions include working in an office, with occasional entry into shops, busy traffic areas, as well as warehouses. Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Cherokee Millwright provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

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