Estimating Coordinator/ Estimator

COMPANY OVERVIEW

Penguin has been serving the New York metropolitan area for more than 70 years with professional and competitive commercial mechanical and facility maintenance services.

Our licensed professional engineers and more than 200 technicians expertly install, operate, maintain, and service mechanical, electrical, and HVAC systems for clients in many different industries.

By applying our expertise to project design and installation, we help our customers to better understand effective project design and control installation costs. We also make sure they understand all long-term costs involved.

 SUMMARY

The Estimating Coordinator/Estimator is responsible for estimating and providing management with detailed pricing for development of bid quotations and bid packages. Ideal candidate should have relevant experience in preparing cost estimates for product manufacturing, construction projects, or services to aid management in bidding on or determining price of product or service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

 Include the following. Other duties will likely be assigned.

• Assist departments workload as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily.
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.
• Collect historical cost data to estimate costs for current or future products.
• Consult with clients, vendors, personnel in other departments, or construction foremen to discuss and formulate estimates and resolve issues.
• Prepare estimates used by management for purposes such as planning, organizing, and scheduling work.
• Analyze blueprints and other documentation to prepare time, cost, materials, and labor estimates.
• Confer with engineers, architects, owners, contractors, and subcontractors on changes and adjustments to cost estimates.
• Review contract and bid documents; review and understand scope for project turnover.
• Attend walk-throughs, pre-bid, and scope clarification meetings.
• Quantitative take-off and computer entry
• Maintain relationships with customers, General Contractors, vendors, and subcontractors.
• Coordinate the efforts of junior and staff-level resources in performing take-offs, issuing bills of material to vendors and obtaining subcontractor quotes.
• Ensure documents are centrally saved in the company’s drive within the confidential estimating folder(s)
• Assist project managers with takeoffs and pricing changes in work.
• Comply with all Company operating policies, procedures, and safety programs as established.
• Perform additional assignments as required by the needs of the company or as directed by executives.

QUALIFICATIONS

 To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 PREFERRED EDUCATION and/or EXPERIENCE

• 2-3 years related experience in the construction industry is preferred, but not required.
• High School diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred. Comparable relevant work experience is also acceptable.
• Working knowledge of procurement, construction industry, and contract documentation is a plus.

 COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel)

 REQUIRED ATTRIBUTES

 The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• Must have high standards of quality with attention to detail.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must be self-motivated and able to work efficiently in a fast-paced environment.
• Must demonstrate commitment to company values.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must monitor and analyze data and solve problems on a tactical and strategic level.

LANGUAGE SKILLS

 Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations to accurately perform takeoffs.  The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

While visiting field locations, the employee may be required to work outdoors, be exposed to wet and/or humid conditions; moving mechanical and electrical parts; high, precarious places; dust, fumes, or airborne particles; toxic or caustic chemicals; outside weather conditions, extended exposure to sunlight; cold and heat; risk of electrical shock and vibration. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $62,400 - $70,000 

Benefits:  As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness