Office Coordinator

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Job Title: Office Coordinator 

Principal Duties and Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.  

Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)

• Associates Degree preferred or equivalent experience.
• 3 years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks
• Professional demeanor and presentation required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.   

#Mesa   

#LI-mesa    

#LI-hvacjobs    

#LI-Onsite