Accounting Clerk

EMCOR Government Services is seeking a Accounting Clerk in Arlington, VA. with a work schedule of Monday through Friday 7:30a – 4:30pm

Essential Duties & Responsibilities:

• Dealing with all locations, DC & VA ( high volume invoices) to be resolved, received and approved)
• Handing, reviewing matching invoices, preparing all the docs for both location’s ,BASE, RWO and interior constructions invoices
• Work with Microsoft Office Suite to produce professional, accurate documents as needed.
• Create/complete service requests in Maximo
• Ensure invoices are processed out of staffview daily
• Contact vendors for invoices and resolve incorrect costs
• Upload monthly RWO’s that are billed into the Maximo system
• Work with the Accounting Department to ensure that invoices, receipts, and other vendor-related documentation is accurate and timely.
• Research/Manage Vendor Status on Procurement Data
• Submit necessary paperwork for opening a PO and RWO.
• Ensure all POs are received if services were rendered prior to the months end cutoff.
• Process all DC/VS-Base and Reimbursable PR Requests and Change Requests
• Process all DC/VS-Base and Reimbursable Subcontract agreements
• Create-RWO’s as needed-Prepare copies for FDIC approval/signatures
• DC & VAS Base Contract Maintain book and spread sheet for tracking
• DC & VAS billing - monthly
  • Retrieve billing work-file; pull all RWO’s; ensure that invoice is present; make necessary copies
  • Run time and pay historical report in Crystal Reports; document amount billing and indicate if it is partial bill, or final bill. Get approval signatures from project mgr.; upload and send
  • Retrieve invoice to review and approve-once received back I make copies distribute as necessary and file
  • Deliverables- create and submit to FDIC-continually adding reports as requested to ensure compliance of contract
  • DC/VS Payroll Create spreadsheets from time sheets; verify that time matches hours worked; verify calculations; upload time into JDE; generate Crystal Reports- Time and Pay Edit Report; submit to DC/VAS managers for approval; Print and retrieve signatures
  • DC/VS Employee Files – create/update/maintain in accordance with guidelines
  • Cover Helpdesk and Maximo as needed
  • Subcontractor Reporting System DC & VAS-quarterly – create reports and enter data
  • Update quarterly contractor log of employees.
  • Other duties as assigned.

Qualifications:

• 3-5 years of relevant experience working in a similar setting
• Must be proficient in Microsoft Word, Outlook and Excel.
• Excellent organizational skills
• Ability to multi-task, prioritize and complete all tasks timely
• Ability to work in a fast pace office
• Excellent customer service skills

EMCOR Government Services requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. EMCOR Government Services is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.