Accounts Payable/Accounts Receivable Administrator

About Us: Ardent Services, LLC was formed in 2002 to provide professional electrical and instrumentation services. Ardent Services is a leading provider of high quality, power, control, and process automation services performed safely on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services for process industries throughout the country.

Accounts Payable/Accounts Receivable Administrator

Reports to: Accounts Payable Manager/Accounts Receivable Manager

Regular, Full-Time Position

Non-Exempt, Eligible for overtime

General Job Description:

Responsible for all accounting work associated with processing accounts payable and accounts receivable accounts. This position would swivel between the two departments while having the skill set to absorb additional tasks.

Essential Duties and Skills:

• Stamp and sort incoming invoices. Match shipping tickets and invoices with the purchase order
• Set up all invoices for accounts payable/accounts receivable in software system
• Responsible for processing accounts payable checks that correspond with invoices weekly and processing through accounts receivable
• Ensure all W-9’s are properly filled out and received back for all vendors
• Responsible for preparation and mail-out of 1099 forms
• Receive and organize statements from vendors: check vendor files for payment of any invoice listed outstanding and call district and/or vendor in regard to any old outstanding invoices. Resolve discrepancies in a timely manner
• Monitor open P.O.’s to determine if they should be open
• Data Entry

• AR/AP invoices in timely manner
• Familiar with SAP
• Prepare AR invoices in a timely manner based on client’s requirements
• Troubleshoot and research when issues arise with invoicing and billing
• And other assigned duties

Qualifications

• High school diploma required, college courses in accounting preferred
• Two plus (2 ) years of Accounts Payable/Accounts Receivable experience, preferably in a high volume atmosphere is a plus

• Must have excellent organizational and time management skills
• Ability to work efficiently and effectively in a fast-paced environment
• Must be able to work independently with little to no supervision
• Must possess the ability to speak with various divisions on an as needed basis
• Proficient with Microsoft Office, specifically Microsoft Excel is necessary
• Possess the ability to learn quickly
• Must have reliable transportation to and from work

Physical Requirements, in a given day include, but are not limited to:

• ability to sit at a desk environment (90%) for many hours at one time
• ability to regularly and consistently use a keyboard and mouse
• ability to walk up and down stairs and around the office
• ability to lift up to 25 pounds
• ability to proficiently use office equipment (computer, fax, copier, scanner, etc.)

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process- it is probably fraudulent.

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