What are the responsibilities and job description for the Administrative Assistant - A&D position at Emcor?
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant - A&D
Provide administrative support to the A&D Reading Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Director of Fire Alarm and Suppression Systems and Field Supervisor.
Essential Duties / Responsibilities:
Perform basic troubleshooting of wet based fire systems, and describe them to owners and service managers for repairs.
- Responsible for assisting accounts receivable, including tracking past due accounts for Alarm Division.
- Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders for all eastern alarm technicians.
- Distribute and track national accounts for Alarm Division.
- Take incoming service calls and distribute to alarm technicians.
- Responsible for assisting in billing and accruals for the Alarm Division.
- Process payroll for alarm technicians, including obtaining employee time information, submitting time information to the Payroll department for alarm technicians, and checking the edit listing before the check run.
- Prepare quotes.
- Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
- Assist Field Supervisor with scheduling manpower for the alarm technicians
- Attend weekly alarm and detection meetings and take notes.
- Drop off bids and run errands as needed.
- Order material and equipment for Alarm and Detection.
- Pick up permits or drop off when needed.
- Maintain records of licensing and certifications for assigned personnel for the Alarm Division.
- Assist in any issues or corrections needed by the Corporate Branch for the Alarm Division.
- Handle customer requests for Alarm Division.
- Send monthly CIP reports.
- Update daily google calendar for fire alarm technicians.
- Submit and code credit card receipts and statements for the Alarm Division.
- Process subcontracts and new monitoring contracts for the Alarm Division.
- Review daily monitoring accounts and update account information as needed.
Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3 years’ administrative experience is required.
- Previous construction industry experience is a plus.
- Light accounting experience is required.
- Dispatching experience in a service environment is a plus.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
