What are the responsibilities and job description for the Administrative Assistant - Refrigeration position at Emcor?
Job Title
Administrative Assistant - Refrigeration
Who We Are
Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $800 million of construction projects per year with over 2,700 employee throughout 50 states from our home office in Fort Wayne, Indiana.
Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90 year Shambaugh success story.
At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
Job Summary
Shambaugh & Son L.P. is seeking an Administrative Assistant in the Ft. Wayne office. In this position you will be responsible for a wide range of customer service and administrative duties.
Essential Duties and Responsibilities
- Order parts for service work and job orders
- Enter time sheets for Refrigeration Service Division
- Issue, enter, distribute, and file purchase orders
- Printing field related paperwork for projects
- Fully understand and use the S&S service app
- Assist with billings and requesting PO’s from customers
- Assembly of completed work order costs
- Service tech scheduling and coordination
- Assist team by generating work order numbers
- Assisting the Service Manager and other staff with day-to-day duties
- Other duties assigned
Qualifications
- Ability to multi-task
- Proficient in Microsoft Word, and Excel
- AS400 experience preferred
- Ability to deal with strong personalities
- Excellent customer service and phone skills
- Great communication skills
- Attention to detail and work with a sense of urgency
- Highly organized, self-motivated and a strong work ethic
- Working hours will be 7:00AM – 4:30PM
Shambaugh is deeply committed to a policy of equal employment opportunity for all its job applicants and employees. We seek to employ qualified persons in all job classifications and to administer all personnel actions affecting our employees without discrimination on the basis of race, color, religion, sex, pregnancy, age, national origin, sexual orientation, gender identity, political ideology, ancestry, or genetic information. Individuals with a disability, disabled and other protected veterans and any other characteristic protected by applicable law will be given the fullest consideration for employment in positions for which they are qualified. We also are committed to making reasonable accommodations for qualified individuals with a disability as well as abiding by any and all state and local laws, which in addition to the above prohibit discrimination in any form.
