Payroll & HR Administrator

R&R Mechanical has an immediate opening for a Payroll & HR Administrator in Washington, D.C. This position will be responsible for handling the daily responsibilities of employee payroll, benefits and human resources. The Payroll & HR Coordinator will report directly to the CFO.

Job Title: Payroll & HR Administrator

Job Summary: R&R Mechanical has an immediate opening for a Payroll & HR Administrator in Washington, D.C. This position will be responsible for handling the daily responsibilities of employee payroll, benefits and human resources. The Payroll & HR Coordinator will report directly to the CFO.

Essential Duties and Responsibilities:

Payroll

• Manage and process weekly payroll for 180 employees by ensuring all electronic timecards have been submitted and are accurately recorded in the Foundation payroll system
• Process retroactive payroll adjustments as necessary
• Support employee questions regarding their payroll and any issues with the timecard system
• Gather and enter all field reimbursements/deductions into payroll system
• Update and distribute weekly employee list
• Add new employees and new jobs to payroll system each week
• Update various Union reports for new hires
• Enter and submit monthly Union hours worked for fringes/benefits payment requirements
• Prepare and submit special payroll reports including Certified Payroll & First Source Compliance
• Assist in preparation of unemployment & employment verification requests
• Run job labor reports as requested for project managers
• Work with Foundation payroll service to respond to any federal & state inquiries and tax notices
• Ensure that all quarterly and year end payroll tax returns & W-2’s are submitted on time by Foundation payroll service

Human Resources

• Evaluate, improve, and administer documents, processes & procedures across all aspects of the company to ensure compliance and consistency
• Serve as a visible contact and resource for employees with payroll & benefits questions/issues
• Serve as a resource to management regarding all HR issues
• Assist with performance management procedures
• Process and improve onboarding/exit procedures and related documentation
• Assist with all aspects of hiring process, including updating job descriptions, applicant screening and onboarding plans
• Act as main liaison with parent company’s HR & IT departments implementing any new initiatives
• Help identify potential systematic risks and assist in addressing any emerging issues
• Ensure compliance and best practices in all areas of HR, including federal/state employment as well as Union laws
• Serve as lead administrator and maintain an understanding of all company benefits for all employees
• Responsible for new employee orientation regarding benefit explanations
• Review and ensure timely employee benefit enrollments and obtain necessary documentation as required
• Ensure 401k & ESPP contribution data transmissions for each weekly pay period are processed accurately and on time
• Maintain and update benefits communications in accordance with current laws

Qualifications:

• Bachelor’s degree preferred
• Minimum of 10 years relevant experience
• Strong communication and interpersonal skills
• Attention to detail and strong organizational skills a must
• Proficiency with Microsoft Office 365- Outlook, Excel & Word
• Excellent time management skills and the ability to prioritize work
• Experience with Foundation payroll software preferred

R&R Mechanical LLC requires all new hires to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. R&R Mechanical LLC is an equal opportunity employer, and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled