Payroll Specialist - Part Time

The Payroll Specialist (PS) is responsible for preparing weekly payrolls and archiving associated records and reports related to human resource activities that comply with company policy, bargaining unit agreements, and federal and state laws; performs other administrative duties related to department.

Duties and responsibilities:

Maintain/update employee database

• Enter new employees into payroll system (receive new hire paperwork, ensure proper approvals/accuracy/pay rates/union coding/assign employee number)
• Process terminations (involuntary/voluntary, follow the state laws, ensure accuracy, if applicable PTO)
• Process rate changes/promotions/class changes (ensure proper approvals/accuracy of documentation)
• Maintain employee count roster (ensure proper accuracy/location/job title/employee number/hire/term date)
• Process voluntary/involuntary deductions (benefits/garnishments/401k)
• Update material handler hours into spreadsheet (process uprates as needed)

Process Payroll

• Collect timecards (electronic/paper from various locations)
• Distribute timecards (breakdown by assigned A-G, H-O, P-Z)
• Enter hours into check-off list (check for missing timecards/provide control totals)
• Enter hours into payroll system (use provided job/cost codes, correct codes as needed)
• Reconcile payroll system hours to control totals (run proof report, compare to check-off list, make corrections if needed)
• Process payroll in payroll system (calculate, print, backup data, create direct deposit/positive pay files)
• Send files to bank (positive pay/direct deposit)
• Upload direct deposit vouchers to e-stub application
• Process/distribute live checks (signed/scanned, courier to job site or mailed direct)
• Communicate with division coordinators that payroll is complete (email/phone)

Prepare payroll reports/process payments

• Send federal tax spread sheet to Corporate (run reports from payroll system, enter into spreadsheet/ensure accuracy, email to Corporate)
• Prepare state tax information (run reports from payroll system, enter into spreadsheet/ensure accuracy, pay online to state)
• Prepare garnishment information for payments (run reports from payroll system, enter into spreadsheet/ensure accuracy, pay online to states, prepare check requests)
• Prepare certified payroll reports (run reports from payroll system, enter into spreadsheet/ensure accuracy, file in project coordinator folder)
• Transfer current week 401(k) information to Corporate (create file in Empire, upload via secure FTP website)
• Prepare 401(k) control total report for prior week payroll (complete spreadsheet/send to Corporate)

General administrative duties

• File maintenance (purge terminated employee files, transfer to termed files)
• Scanning (timecards, garnishments, union reports etc.)
• Respond to employee/MGMT inquiries (email/phone, employee status changes)
• Collect Audit information (Corporate/union/state)

Qualifications:

• BSc/BA in relevant field preferred, but not required
• 1-2 years payroll processing experience
• Some Human Resources experience preferred
• Knowledge of UKG & Starbuilder software preferred
• Good knowledge of MS Office; especially Excel
• Ability to work with confidential information
• Demonstrate an understanding of payroll taxes/certified payroll/union
• Ability to multi-task in a fast-paced work environment
• Excellent customer service skills

Working Conditions:

Office-based, in a temperature-controlled environment. Typical working hours for the PS-Part Time are 24 hours during normal business hours.

Physical requirements:

The physical demands described here are representative of those that must be met by a Payroll Specialist to successfully perform the essential functions of this job. The PS is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports

None

Benefits:

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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