Project Coordinator - Mechanical

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Project Coordinator - Mechanical

Provide administrative support and project coordination to the Mechanical Department. Duties include general clerical and project-based work. Project a professional company image through in-person and phone interaction. This position reports directly to the Executive VP of Mechanical.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, compliance, analysis, and customer service.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Provide assistance to Project Managers and Mechanical Fabrication Manager.
• Make copies of blue prints as needed.
• Create and submit all public bid forms and letters.
• Request Bid bond and performance and Payment bonds.
• Type all RFI’s for bids.
• Handle all mechanical and service contracts.
• Create and maintain resumes.
• Keep job contact information up-to-date for project managers and foremen.
• Pull all permits necessary for a project.
• Create and maintain the list for mechanical projects.
• Request all certificates of insurance and parking passes necessary for mechanical and service jobs.
• Create tax exemption certificates for various projects.
• Create new files and assign job numbers for new projects.
• Handle all new employee paperwork for the Mechanical Department.
• Review the Executive VP of Mechanical’s state and fire protection licenses.
• Obtain the pharmacy license renewal.
• Create and maintain a spreadsheet with all updated contact information for the Mechanical Department.
• Create apprentice layoff letters and send to the appropriate union.
• Obtain notice of commencements for mechanical projects.
• Create jury duty letters for release.
• Handle expense reports for both office and field for the Mechanical Department.
• Handle any service needed for the copy machine.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Aid in handling miscellaneous employee issues

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 3 years’ clerical or administrative experience is required.
• Previous experience in the construction industry a plus.
• Advanced Education is a plus.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.