Purchasing Agent

Job Title: Purchasing Agent

Location: San Diego, CA

Reports to: Purchasing Director

FLSA Status: Non-Exempt

Prepared By: Human Resources

Prepared Date: December 2021

COMPANY OVERVIEW

Dynalectric Company in San Diego is a subsidiary of EMCOR Group, Inc. (NYSE: EME), a Fortune 500® leader in mechanical and electrical construction, industrial and energy infrastructure, and building services for a diverse range of businesses. For 10 consecutive years EMCOR Group, Inc. has been named one of the Top 5 "World's Most Admired" Companies in the Engineering and Construction Industry by Fortune®.

Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services, Handle day to day purchases as well as large electrical package buy-outs.
• Seek Reliable vendors, negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.
• Purchase the highest quality merchandise at the lowest possible price and in correct amounts.
• Analyze price proposals, financial reports, and other data and information to determine reasonable prices, alongside with purchasing Manager.
• Assist with Procurement Director’s workload, act as a gate keeper and internal/external contact.
• Logistics and material management; inventory control of materials with warehouse staff.
• Assist project managers with problem solving and sourcing the appropriate material for various field scenarios.
• Manage material lead times to fit with project schedules.
• Build in new item codes into purchasing database.
• Administration of packing slips invoices, and coordination with project managers and A/P.
• Review technical specifications for raw materials, commodities, components or equipment.
• Generate accurate purchase orders.
• Follow up on the timing of deliveries.
• Interact effectively with all members of the organization and outside associates.
• Actively drive standard processes to achieve desired supplier performance (quality, delivery, productivity, lead time, etc.)
• Interact with accounting to ensure timely order processing and required documentation.
• Adhere to Company operating policies, procedures, and safety programs as established.
• Escalate critical and/or sensitive issues to the Procurement Director with recommendation for resolution.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• Bachelor’s degree in business administration and/or experience in the electrical construction industry.
• At least five (3-5) years of purchasing experience in the construction industry.
• Familiarity with a wide variety of field construction concepts, practices and procedures.
• Working knowledge of construction contract language and terms.
• Familiarity with local market is highly desirable.
• Proficient with Microsoft Office Suite and internet searches.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Excellent organization, communication, and interpersonal skills
• Business writing and reporting skills
• Strategic, analytical, and multi-tasking skills
• Time management skills – ability to meet frequent deadlines
• Basic clerical skills, including but not limited to typing, faxing, scanning, calendar management, handling mailings, etc.
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of purchasing, project and financial software.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is regularly required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Dynalectric San Diego requires all new hires to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. Dynalectric San Diego is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled