What are the responsibilities and job description for the Event Operations Manager position at Emerald?
Overview:
The Event Operations Manager is a collaborative organizer who frequently leads interactions with both internal and external partners to manage spending, contracts, onsite logistics, and show collateral, and ensures all relevant parties are kept informed of the multitude of moving parts necessary to successfully execute events. Onsite, the Event Operations Manager is responsible for managing all operational aspects as well as maintaining relationships with onsite partners and Emerald personnel.
To support our commitment to provide a healthy and safe work environment we require all of our team members to have received the COVID-19 vaccine. We utilize CLEAR as our verification partner.
ABOUT EMERALD
Emerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We produce over 140 annual events, create and deliver content through print and digital channels, and power commerce through our seamlessly integrated in-person and digital platforms and channels. For more information, please visit http://www.emeraldx.com.
At Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by training hiring teams.
We offer a competitive benefits package designed to strengthen our employees’ physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools such as the Headspace app and weekly guided meditation programs.
If you need accommodation in our application process, please email our Talent Acquisition team at Careers@EmeraldX.com.
Emerald is seeking an Event Operations Manager to join our team. The Event Operations Manager is responsible for ensuring all tradeshow operations and logistical efforts are planned and executed efficiently and in a cost-effective manner.
The Event Operations Manager is a collaborative organizer who frequently leads interactions with both internal and external partners to manage spending, contracts, onsite logistics, and show collateral, and ensures all relevant parties are kept informed of the multitude of moving parts necessary to successfully execute events. Onsite, the Event Operations Manager is responsible for managing all operational aspects as well as maintaining relationships with onsite partners and Emerald personnel.
The best candidate for the Event Operations Manager role will be a highly motivated, organized, and collaborative leader who thrives in a fast-paced environment while demonstrating a commitment to Emerald’s values – agility, commitment, and excellence.
Responsibilities:
- Manage the planning and execution of all assigned trade shows from pre-event planning through post-event assessment
- Develop show production timelines and ensure tasks are completed in adherence to timelines
- Develop, monitor, maintain event budgets and expenses, including recommending cost savings measures directly related to operating expenses, managing monthly and year end accruals and reclassing expenses, maintaining payment schedules and deposits, and processing vendor invoices for payment
- Create RFP’s, review and analyze proposals, and negotiate and manage ancillary vendor contracts (including reviewing and assisting with the implementation of facility and hotel contracts)
- Submit and monitor exhibit hall, registration, and special event floor plans, including coordinating all expo logistics, show design concepts, and signage with General Service Contractor
- Collaborate with housing and venue partners
- Develop Operations’ post-event assessment, including financial reporting
- Event management experience, with an understanding of meeting and event planning principles, requirements, and procedures
- Proven experience in creating and maintaining budgets
- Knowledge of SmartSheet and the Microsoft Office Suite for effectively entering, manipulating, and managing data
- Experience in leading support staff and leading/managing external partners
- Excellent time management skills, with the ability to prioritize/multitask while managing multiple event timelines
- Ability to travel up to 40%.
- Degree not required
To support our commitment to provide a healthy and safe work environment we require all of our team members to have received the COVID-19 vaccine. We utilize CLEAR as our verification partner.
ABOUT EMERALD
Emerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We produce over 140 annual events, create and deliver content through print and digital channels, and power commerce through our seamlessly integrated in-person and digital platforms and channels. For more information, please visit http://www.emeraldx.com.
At Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by training hiring teams.
We offer a competitive benefits package designed to strengthen our employees’ physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools such as the Headspace app and weekly guided meditation programs.
If you need accommodation in our application process, please email our Talent Acquisition team at Careers@EmeraldX.com.
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