Executive Assistant

Emerald is seeking an Executive Assistant with experience in leadership support and office management to join our MJBiz team from Lakewood, CO. MJBiz is the most trusted B2B cannabis news source in the US and Canada and runs the industry’s largest trade show, MJBizCon, as well as other events and conferences.

The Executive Assistant will support the three members of the MJBiz leadership team, assisting with everything from scheduling, calendar management, travel arrangements, and expense reports to light research, internal and external communications, and special projects on an as-needed basis. The Executive Assistant will also oversee office management, support culture initiatives, and provide on-site assistance at live events.

The Executive Assistant must be extremely well-organized with great time management and communication skills, and have the ability to proactively anticipate the needs of our executives. Ultimately, the Executive Assistant will contribute to the efficiency of our business by providing personalized and timely support.

Responsibilities

• Manage calendars and provide scheduling support in line with priorities of the executive team
• Coordinate travel arrangements, including selecting flights and hotels and assisting with itinerary changes
• Assist with critical administrative tasks, including formatting presentations / speeches, tracking deliverables and materials, and taking notes in meetings for the executive team
• Communicate with key staff, industry executives/professionals and partners to help ensure reports and requests for assistance, input and/or sign off are handled swiftly and smoothly
• Provide office management support, including ordering and maintaining office supply stock and opening and sorting mail
• Research potential speaking opportunities for the executive team, handle initial applications and follow-up, and maintain related tracking spreadsheet
• Organize internal and off-site events (rented meeting space, reservations, etc.), send and manage invites, and ensure successful execution
• Process receipts and month-end close for travel and purchasing-related credit cards
• Contribute to special projects on an as-needed basis

Qualifications

• Demonstrated experience directly supporting executives / company leaders, proactively suggesting opportunities that contribute to their efficiency and identifying areas that may require additional support
• Excellent verbal and written communication skills and the ability to correspond in a friendly, highly professional manner with all levels of individuals within and external to an organization
• Exceptional organizational skills, including time management, data entry/management and juggling multiple priorities
• Ability to utilize PowerPoint, Excel and communications platforms such as Microsoft Teams and Zoom
• Flexibility to flourish in an ever-changing environment within a growing and rapidly-evolving company.
• Ability to travel to MJBizCon annually and to other events as needed
• No degree required

COMPENSATION & BENEFITS

Targeted Compensation: $55,000 - $65,000

Please note that this range reflects a reasonable estimate of the target compensation for this position, and may ultimately vary based on a candidate’s qualifications.

To support our commitment to provide a healthy and safe work environment we require all of our team members to have received the COVID-19 vaccine. We utilize CLEAR as our verification partner.

ABOUT EMERALD

Emerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We expand connections that drive new business opportunities, product discovery, and relationships by producing over 140 annual events. We create and deliver content through print and digital channels to ensure our customers are on the cutting-edge of their industries and can continuously develop their skills. And we power commerce through our seamlessly integrated in-person and digital platforms and channels that provide efficient year-round buying and selling opportunities. It’s our business to grow yours. For more information, please visit http://www.emeraldx.com.

Emerald offers benefits including medical, dental, vision, 401(k), uncapped vacation for exempt team members, sick days, short-term and long-term disability, maternity and parental leave, flexible savings accounts, paid holidays, life and AD&D insurance

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Denver, CO 80235: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location