Recruiting Assistant (Part-Time)

The Recruiting Assistant supports the Human Resources Department by coordinating all aspects of the recruitment process. The Recruiting Assistant is responsible for ensuring a positive candidate experience while adhering to the company's hiring standards and contributing to the growth and success of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Manage the posting of positions within the Applicant Tracking System (ATS)
• Ensure job posting visibility on Emergicon’s Careers page and distribution to external job sites
• Screen all incoming resumes to identify qualified applicants
• Contact applicants via the ATS to schedule phone interviews
• Conduct phone interviews with applicants to assess their qualifications and fit for the position
• Send behavioral assessments to qualified candidates
• Communicate timely and professionally with candidates throughout the recruitment process
• Arrange interviews for hiring managers when requested
• Prepare and send offer letters to selected candidates, using established templates and protocols
• Collaborate with the hiring manager and Human Resources during the offer process regarding start dates, pay rates, and other pertinent details.
• Coordinate background checks and drug screens for selected candidates, ensuring compliance with company policies and procedures.
• Submit help desk tickets for new hire setup, facilitating a smooth onboarding process for successful candidates.
• Track and document the status of potential new hires throughout onboarding process
• Ensure compliance with federal, state, and local employment laws and regulations, and company policies.
• Other job-related duties as assigned

EDUCATION AND EXPERIENCE 
• HS Diploma or GED required
• Previous experience in recruiting or administrative support preferred
• Familiarity with Applicant Tracking Systems (ATS) and recruitment software a plus

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Top-notch communication and people skills 
• Proactive and independent with the ability to take initiative
• Excellent time management skills with a proven ability to meet deadlines
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment preferred
• Proficient with, or the ability to quickly learn, applicant tracking software or other recruitment systems 
• Detail-oriented and highly organized 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

WORKING CONDITIONS - Prolonged periods of sitting at a desk and working on a computer.

WORK SCHEDULE - Monday through Friday up to 29 hours per week with flexible scheduling options between 8:00 am and 6:00 pm.

WORK LOCATION - Work may be performed at our physical location in Terrell, TX or remotely within the State of Texas only.

Emergicon requires satisfactory pre-employment drug screening and background checks.