Assistant Director, Program - School of Medicine, General Medicine

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

KEY RESPONSIBILITIES:

• Assists in directing the strategic planning, development, and implementation of programs.
• Represents the organization at meetings, conferences and other events.
• May develop and present speeches or presentations to generate or enhance awareness of program(s).
• Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
• Monitors progress toward achieving established objectives and deadlines.
• Participates in planning, administering and monitoring program related budgets.
• Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
• May serve on, hold office in, or chair committees.
• May write publishable articles and papers.
• May supervise staff.
• Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
• Ensures required records and documentation are maintained.
• Performs related responsibilities as required.

ADDITIONAL DETAILS:

Staffing Management:

• Open and manage HR requisitions (faculty, staff, chief residents).
• Assist with faculty packets, monitor Grady credentialing process.
• Coordinate Onboarding of new hires (orientation to Division, office space, laptops, pagers, keys, parking, Emory card, access to Emory @ Grady buildings, lab coats, etc).
• Submit Visa sponsorship applications through ISSS (J-1 & H1-B)

Operational Duties:

• Manage/Monitor Jeopardy schedule and In-patient Ward schedule in QGenda.
• Supervising the Outpatient QGenda process.
• Submit supplemental pay requests for Xduty coverage of ward blocks.
• Oversee Career Conference Review process for GIM – (schedule reviews, pull data from CV and Career Site and create draft summaries, enter faculty ratings from Drs. Bussey-Jones and Jones onto the career site).
• Submit requests for Emory Healthcare login access (Access Coordinator for Division).
• Oversee division equipment (printers, copiers) work with IT, sponsor email account.
• Division contact person for Home Health agencies.
• Creating reports (data, trends, FTE, wRVUs).
• Might have to respond to emails and calls outside of working hours to find clinical coverage.
• Manage staff.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.