Licensing & Reporting Specialist

Licensing & Reporting Specialist | 100% Remote Opportunity

General Summary:

Under the general supervision of the Manager, Licensing and Reporting, the person in this position provides the highest level of administrative, clerical, technical and operational support for the department.

Essential Duties and Responsibilities:

• Assist with state corporate filings, state regulatory filings, and license renewals. Activities include; tracking and updating report/license requirements, calendaring due dates, and working with internal and external clients to draft and finalize filings.
• Assists staff with special projects.
• Opens, maintains, and closes files upon completion of projects.
• Maintains confidentiality.
• Assists staff in keeping informed of changes in relevant laws and regulations.
• Independently responds to letters and general correspondence of a routine nature.
• Able to learn company systems.
• Performs administrative and clerical duties in support of the department including accurately drafting and preparing correspondence, forms, reports, summaries and other communications as assigned.
• Completes, reviews, and processes expense reports, invoices, and other accounting items as necessary.
• Receives, date-stamps, reviews, and files/distributes mail, e-mail, and faxes daily and organizes, responds and/or calendar accordingly.  
• Communicates in a professional manner by telephone, email, memoranda, and written correspondence within the company and with outside regulators, vendors, and other stakeholders.
• Assist with problem or complaint resolutions from internal/external customers in timely and professional manner while adhering to company procedures.
• Logs, compiles information and statistics in support of the department.
• Makes travel arrangements and schedules appointments for staff as requested.
• Assists staff in maintaining top-level internal and external customer relationships.
• Support for the entire team with filing and organization of department records. Helps maintain filing systems as well as files, both hardcopy and electronic files.
• Answers telephone in a professional and courteous manner and provides general information.
• Other duties as assigned. 

Job Requirements:

• Associate’s degree in legal studies with 2 years work experience in a law office/department environment that includes legal assistant/secretary, compliance, regulatory/administrative proceedings, contracts, licensing, litigation or commercial transactions.
• Knowledge of organizational structures and functions.
• Possess a solid working knowledge of Word, Outlook, MS Office, Excel. 
• Exercise tact and good judgment regarding confidential issues.
• Excellent written and oral communication skills, listening, interpersonal, customer service, and telephone skills.
• Excellent analytical and problem-solving skills.
• Familiarity with general office procedures, methods, and equipment including copier, fax and telephone systems. 

Preferred

• Notary Public or able to become a Notary Public within 6 months
• Paralegal certification

Competencies:

To perform the job successfully, an individual should demonstrate the following: 

• Ability to prioritize and plan work activities.
• Use time efficiently.
• Set goals and objectives.
• Organize or schedule other people and their tasks.
• Approach others in a tactful, yet respectful and considerate manner.
• React well under pressure.
• Accept responsibility for own actions.
• Follow through on commitments.
• Follow instructions.
• Respond to management direction.
• Take responsibility for own actions.
• Keep commitments.
• Complete tasks on time or notifies appropriate person with an alternate plan.
• Must be a self-starter, highly organized, detail oriented and capable of working with minimal supervision. 
• Skilled at working in a hectic environment with numerous interruptions while maintaining a professional atmosphere.  

Pay Range: $20.00 - $27.00 per hour  (discussed on first interview)  plus a comprehensive benefits package. Please follow the link to our benefits page for details!  https://www.employers.com/careers/our-benefits-and-perks/

Work Environment/Physical Demands:

This job operates in a remote, “work-from-home” environment; this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

• This is largely a sedentary role; however, some mobility is required
• May work early, late, or occasional weekend hours to accommodate business needs
• Occasional lifting of a maximum of 30lbs.
• Minimal travel to other office locations/meeting locations occasionally necessary
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EMPLOYERS is a dynamic, fast-growing provider of workers' compensation insurance and services, we are seeking a goal-oriented individual willing to put their ideas to work!

We offer a positive, challenging work environment, combined with an opportunity to build your career as you help us grow our business, in innovative and imaginative ways that are uniquely EMPLOYERS®!

Headquartered in Reno, Nevada, EMPLOYERS/ attributes its long-standing success to its most valuable resource, our employees across the United States.  EMPLOYERS/ is known for the quality service and expertise we provide to our clients, and the exemplary work environment we provide for our employees.

We live and breathe our core values: Integrity, Customer Focus, Collaboration, Initiative, Accountability, Innovation, and Personal Fulfillment.  These are the pillars that support how we do business with our clients as well as how we treat each other!

At EMPLOYERS, you’ll discover an energetic environment that inspires top achievement.  As “America’s small business insurance specialist”, we have the resources, a solid reputation, and an expanding nationwide identity to enrich your work/life and enhance your career.