Administrative Assistant

• TO BE CONSIDERED, APPLICANTS MUST APPLY THROUGH THE COMPANY WEBSITE: Administrative Assistant (myworkdayjobs.com)

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JOB SUMMARY:

The Administrative Assistant will provide office assistance for Ena Holding (a real estate holding company) by providing a variety of general office tasks, running office errands, and other administrative, financial, and facility support activities.

ESSENTIAL FUNCTIONS:

• Perform daily interoffice, post office, bank, and errand courier services as assigned.

• Provide general office support (filing, copying, printing, scanning, making labels) as needed.

• Maintain Office kitchen, cleaning, running dishwasher, and making coffee.

• Maintain company vehicle by ensuring regular service, maintain fuel level, car wash, tires changes and routine maintenance of vehicle are up to date.

• Prepare correspondence, letters, reports, manuals, and spreadsheets as directed. Preparation may include composing, presenting for approval, incorporating edits, obtaining signature(s), scanning, printing, and distributing.

• Processes invoices into electronic accounts payable system.

• Uploads journal entries into electronic system.

• Maintain Financial binders, keeping data up to date.

• Coordinate travel, conference room, and meeting arrangements.

• Prepare meeting materials and handouts for board meetings.

• Prepare PowerPoint reports, agendas, and handouts.

• Be a backup to the Accounting Administrative Assistant for tasks related to meeting minute completion and approvals.

• Obtain Notary certification and assist with Notary functions.

• Prepare Expense Reports as needed.

• Perform other duties as assigned.

• Work in a constant state of alertness and in a safe manner.

SUPERVISORY FUNCTIONS:

This position has no supervisory responsibility.

KNOWLEDGE, SKILLS, & ABILITIES:

• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, ordering supplies, and other office procedures and terminology.

• Exceptional time management skills.

• Excellent communication skills, both oral and written, in order to deal effectively with a variety of interpersonal relationships and situations.

• Proficiency with Microsoft suite of programs (Word, Excel, Powerpoint, Outlook).

• Ability to be a team player and facilitate a team oriented atmosphere.

• Comprehensive working knowledge of various personal computer business software applications presently used by the Company. Ability to learn new applications.

• Ability, knowledge, and agility necessary to complete installations and/or repairs.

• Ability to maintain skills as technology advances.

• Ability to actively listen and provide high quality customer service.

• Ability to do business ethically with customers, vendors, and co-workers.

• Ability to draw conclusions and justify decisions.

• Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills.

• Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).

• Ability to work in a Native Corporation multi-business environment.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED equivalent.

• Vocational or technical certification training in office administration or substitution.

• Minimum of one year of intermediate administrative experience required.

• Valid State Driver’s License and be qualified to operate a vehicle under the conditions of Calista Corporation’s Driving Policy.

• Ability to pass a reference, drug screen, and background check.

• Ability to speak Yup’ik preferred.

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PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL EFFORT

Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination

VISUAL ACUITY

Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).

MENTAL EFFORT

Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.

ENVIRONMENTAL FACTORS

Frequently: Working w/others, working alone

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ena Holding, LLC’s has a fast paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

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Posted Yesterday

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Full time

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JR101601

About Us

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OUR VISION
A world class corporation that exemplifies corporate responsibility, cultural stewardship and economic stability.

OUR MISSION
Increase Shareholder benefits and economic opportunities through innovation, growth, leadership, partnership, execution and financial discipline.

Calista Corporation is the second largest of the 12 Alaska Native Regional Corporations with headquarters based in Anchorage, Alaska. Calista Corporation has over 33,000 Shareholders and is the parent company of more than 30 subsidiaries, under 4 holding line companies, in the following industries: federal contracting, construction, real estate, environmental services, natural resource development, marine transportation, oil field services and heavy equipment sales, service and rentals.

The Calista Region, located in the southwestern region of Alaska, is home to 56 villages spread out along the Bering Sea coast and two of Alaska’s mightiest rivers – the Yukon and Kuskokwim – and it encompasses 57,000 square miles.

We have consistently ranked in the top 10 of Alaska Business Monthly's Top 49 Alaskan-owned and Alaska-Operated Companies ranked by gross revenues for the past several years and we are looking for motivated individuals to add to our team!

Job Type: Part-time

Pay: $13.00 - $24.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Anchorage, AK 99503: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location