Office Assistant

We are working with a prestigious law firm who are looking for an Office Assistant to join them in their Edinburgh offices. In this role, you will be the first point of contact for clients and visitors, representing the firm with professionalism and warmth.

You will also support the smooth operation of our office by assisting with various facilities management tasks. This role requires a proactive individual with excellent organizational skills and a commitment to delivering high-quality service.

What you'll be doing

• Greet and welcome clients, visitors, and staff with a friendly and professional demeanor.
• Manage the reception area, ensuring it is tidy and presentable at all times.
• Answer and direct phone calls, taking messages and handling inquiries as needed.
• Coordinate meeting room bookings and ensure meeting spaces are prepared and equipped for use.
• Assist with administrative tasks such as filing, photocopying, and mail distribution.
• Manage office supplies inventory and place orders as required.
• Liaise with facilities management to address maintenance issues and ensure the office environment is well-maintained.
• Support the organization of firm events and meetings, including catering arrangements.
• Maintain security arrangements around the office including regular key audits.
• Perform other duties as assigned to support the overall operation of the office.

What you'll need to apply

• Previous experience in a reception or facilities management role, preferably within a professional services environment.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and priorities effectively.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team.

What's on offer

• Salary of £23,000 per annum.
• Fully office based role in the heart of Edinburgh.
• Opportunity to work in a prestigious and dynamic law firm.
• Supportive and collaborative work environment.
• Professional development and growth opportunities.

What next?

• Hit apply or contact Jess for more info!