Administrative specialist

Enlivant is seeking an Administrative Specialist

at River Run Place in Eugene, OR

Who we are :

At our core, we believe the care and service for America's aging population is not only a moral obligation, but also an honor and a privilege.

By combining our fundamental values with our mission to enrich lives through meaningful relationships and vibrant communities, we seek to earn the right to be viewed as the nation's most trusted senior living provider.

We employ compassionate people with integrity who embody excellence and promote these values.

Enlivant and its subsidiaries operate more than 200 assisted living residences comprising more than 9,000 resident units across the United States.

Enlivant assisted living residences are intimate, vibrant communities where our staff treats residents like family and serves them with the utmost integrity and compassion.

Enlivant employs nearly 5,000 people.

Enlivant is a certified "Great Places to Work" for four years in a row, and we believe in not only making an impact in our industry but also with each other.

We're also proud to earn the WELL Health-Safety Rating across all our communities for the second consecutive year, recognizing their ongoing commitment to support the health and safety of everyone who walks through their doors.

How others describe us :

Enlivant is where compassion for residents and their families trumps all else."

Employees enjoy the people they work with every day, and they find leadership cares and invests in their development and the company's culture."

I find Enlivant places value in becoming a company where everyone's personal diversity is valued and respected, and where everyone can reach their full potential.

There's a warmth and employees seem to genuinely care about each other."

What we have to offer you :

• A commitment to Diversity, Inclusion, and Belonging
• Professional development and career growth opportunities
• Medical, Dental, and Vision coverage
• Company paid life insurance
• Additional coverage options, including Short Term Disability, Accident, Legal, Critical Illness, and pet insurance
• A variety of family centered leaves, including New Child Leave
• Flexible paid and unpaid time-off benefits
• 401k Matching
• Employee Assistance Program
• Discounts on products / experiences through Purchasing Power / Perks at work

As the Administrative Specialist, you will :

support the Community Leadership with operational, managerial, and administrative functions in the community. You will be the first point of contact for families and external guests in the community and you will be responsible for creating a positive customer experience.

What you'll do here :

• Greet, sign in and assist all guests who enter the community
• Answer the phones, address basic questions, and provide excellent assistance to all callers and / or direct them to the appropriate individual
• Assist in the appropriate steps in the sales process for walk-in leads, per the Community Relations Manager
• Aid the organization and filing of paperwork
• Assist with general cleaning in the community and maintenance of entrance and front desk of the community
• Request and maintain appropriate inventory of general office items (pens, paper, etc.)
• Manage the community's incoming and outbound mail
• Assist management with creating and distributing communications (memos, posters, etc.) to staff and / or residents
• Assist the Life Enrichment Coordinator in facilitating resident activities as they are scheduled
• Assist the Executive Director with scheduling and content development for staff meetings
• Assist community management with the move-in process as necessary
• Ensure employee and resident files are organized and well-kept
• Document and complete payroll for processing including entering exceptions, reviewing timesheets for accuracy, entering PTO and other special time codes
• Process and record Accounts Payable and Accounts Receivable for the community
• Assist in the hiring process by posting jobs on Applicant Tracking System, reviewing applications, conducting phone screens, scheduling interviews, and completing New Hire Orientation on the first day
• Additional duties as assigned

We'd love to talk if :

• You have a High School Diploma (or equivalent) or two to three years of experience in an administrative role
• You have computer proficiency with Microsoft Office as well as the ability to learn new applications
• You meet, have or are eligible to obtain all applicable state requirements and certifications
• You have basic written and oral English communication skills
• You care about serving seniors
• Bonus points if :
• You have post-secondary education, preferred from an accredited college or university
• You have experience interacting with individuals diagnosed with dementia and Alzheimer's disease

You are required to complete any necessary health requirements which may change from time-to-time, such as vaccination.

Enlivant is an Equal Opportunity Employer and qualified individuals will not be discriminated against on the basis of race, religion, gender (including gender expression and identity), nationality and origin, disability (mental or physical), sex, marital status, sexual orientation, age, veteran status, or other applicable characteristics.

Where required by state law and / or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Last updated : 2024-05-15