Contracts Coordinator

EnSafe is accepting applications for a part-time Contracts Coordinator located at our Memphis campus. (20 hours per week) 

EnSafe, is an employee-owned, global environmental consulting and engineering firm. We strive to provide cutting-edge, creative solutions for our clients. EnSafe specializes in custom solutions in Environmental Management and Planning, Civil Design Engineering, Environmental

Restoration, Natural & Water Resources, Health & Safety, and Technology with offices

operating within the US.  

What We Are Looking For

We are seeking a Contracts Coordinator to join our administrative team, where organization, attention to detail, self-starting initiative, and the ability to thrive under tight deadlines are essential qualities. In addition to supporting the Contracts and Risk Management Group as a backup Buyer, this role entails serving as a reporting specialist for the entire Group. The ideal candidate should showcase the ability to work autonomously, excel in data entry, and demonstrate self-motivation in a collaborative environment. Exceptional attention to detail, effective communication skills, and a comprehensive understanding of legal terminology and contractual concepts are also preferred attributes.

What You Will Be Doing:  

• Processes all client-supplier set-up documentation.
• Monitors the internal department portal, assigning incoming tasks to appropriate reviewers and producing regular reporting of workflow.
• Responsible for all non-federal small business reporting.
• Acts as administrator for various commercial client-supplier portals, processing various RFPs and Purchase Orders while ensuring the company remains in good standing. Additionally, this candidate works with the Corporate Health & Safety Manager to ensure EnSafe is in good standing with all clients.
• Maintains Litigation Summary Sheet and Litigation Support Spreadsheets; acts as a backup for conflict checks.
• Receives and processes all vendor and subcontractor certificates of insurance.
• Registers and maintains the status of various corporate entities/joint ventures with various state departments or Secretaries of State and SAM.gov. 

Qualifications: 

• 3-5 year’s experience 
• Bachelor’s degree in business or related field is preferred, high school diploma or GED and an additional five (5) years of related experience may be considered instead of the degree.
• Experience in the environmental consulting and construction industries is desired. 

About EnSafe

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients.  We nurture our people with growth and development opportunities.  We build enduring, trustful relationships with each of our clients, with a focus on high ethical and safety standards.  We build this reputation by attracting high-quality people and retaining them for the long term.

At EnSafe, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.  You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at www.ensafe.com