Executive Assistant

No Clearance Requirement

Administration

City

Springfield

State

Virginia

Country

United States

Job Description

ENSCO, Inc. is seeking an experienced, forward-thinking Executive Assistant who will be responsible for providing high-level support to the President and headquarter Executive staff. This position will require a skilled and experienced Executive Assistant/Administrator, supporting a $160M technology company. Job requirements include, but are not limited to managing calendars and schedules; answering phones; making travel arrangements; meeting planning, organization and execution; written correspondence, assistance with preparation of Power Point Presentations and expense reporting, organizing company events, managing company's and President's membership in various associations and organizations, administration of SOP process, assisting other headquarters Executives with similar duties. The Executive Assistant/Headquarters Administrator must be energetic, well organized, and have the ability to quickly address time sensitive scheduling situations.

The selected applicant will be expected to manage priorities to accomplish the multitude of requirements set forth by the President and other Executives with minimal direction. He/she will be expected to accomplish both short and long-term assignments independently, with only general direction regarding objectives and policy to ensure organizational effectiveness and efficiency, while maintaining confidentiality as required. The Administrator will establish a partnership with staff, operational leadership, corporate leadership and customers and provide superlative service in all aspects of the job.

Successful candidate will also interface at times with customers as well as all levels of staff members throughout the company and must be comfortable representing the company in a highly professional manner. For customer support, maintain awareness of all ENSCO customers and board members by name and organization, interact with them to set up appointments as required, and handle all logistics and meal-planning for meetings. Additional duties include maintaining a list of current customers, titles and addresses in support of general correspondence, newsletter and greeting card distribution, and in building relationships with administrative support personnel of customers as appropriate.

Qualifications Required (Skills)

• Bachelor's Degree or equivalent experience
• Minimum 5 years of direct and demonstrated Executive Assistant experience supporting C-level executives.
• Must have excellent organizational skills and attention to detail for keeping schedules and meetings.
• Basic financial skills with the ability to create and resolve expense reports
• Excellent time management skills and the ability to support quick turnaround requests after hours as needed
• Ability to maintain a high level of accuracy in preparing, entering, and tracking information.
• Must be able to handle stressful situations and accommodate last-minute changes
• Experience interfacing with clients/customers
• Ability to work in a discreet manner and to maintain confidentiality and privacy
• A self-starter with strong writing, oral, and listening skills; excellent interpersonal skills
• Ability to travel periodically (anticipated less than 10%)
• Must maintain a professional appearance at all times
• Proficient in the use of Microsoft Office apps, specifically Outlook (mail and calendar), Word, Excel, and PowerPoint

Qualifications Desired

• Previous experience directly supporting a President or CEO
• Ability to read and understand financial, HR, and other reports, and summarize and present the data

Req ID

3403BR

Internal Position Title

Executive Assistant

Employment Status

Regular Full-time

U.S. Citizenship

Yes

Background Check Type

7 year

Drug Screen Type

None

Export Control and Licensing

None

Contract Award Contingency

No

Recruiter

Deborah Morse

Benefit Highlights

* Annual education tuition reimbursement
* 401(k) Plan with up to 6% dollar-for-dollar company match
* Medical, dental and vision insurance
* Spending Accounts - FSA, Dependent Care FSA, and HSA
* Leave available for holidays, bereavement, jury duty, military service, family medical leave, and as required by State law
* Paid Time Off
* 100% Company paid Employee Assistance Program and life, disability, accidental death and dismemberment, business travel accident, and professional liability insurance (employee only)
* Other voluntary programs, including supplemental life, auto and home insurance, and legal program
* Computer purchase discount
* Recognition and reward programs
* Patent awards
* Technical paper awards for presentations and publications
* Recruitment awards
* Length of service awards
* Community service recognition

Division Description

Located just outside of Washington D.C. in Springfield, Va., our corporate headquarters location is home to the CEO and President, the Finance Division, the Human Resources Division, and the Corporate Communications Division.

The CEO and President provide ENSCO's long-term planning and strategy and set vision and goals for the company, including financial management and performance, business planning and execution, research and development, and overseeing all corporate and operating divisions.

Strength in Diversity

ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.