What are the responsibilities and job description for the Office Administrator position at ENSTRUCTURE LLC?
Office Administrator Job Description
Company: Gateway, New London
Location: New London, CT
Position Type: Full-time
About Us: Gateway New London is a terminal operator managing the State Pier in New London. Their primary focus is the offshore wind industry, serving as a hub for assembling, storing, and transporting giant turbines.
Job Overview: Gateway New London is seeking an Office Administrator to manage daily operations at our Gateway location. As an Office Administrator, you’ll play a crucial role in ensuring smooth office functioning, supporting upper management, and maintaining compliance with company policies.
Responsibilities:
- Coordinate office activities to enhance efficiency and adherence to policies.
- Handle payroll entry into ADP, including timecard updates and submission.
- Manage executive agendas, travel arrangements, and appointments.
- Handle office administration tasks, including phone calls, emails, letters, and packages.
- Update and monitor the Gateway onboarding
- Support budgeting and bookkeeping procedures.
- Maintain personnel, financial, and other records in databases.
- Monitor office supply levels and place orders as needed.
- Handle weekly and monthly billing in the WO system, smoothly running field business tasks
- Collecting backup for Gate Security and Escorts and maintaining the PO# assigned spreadsheet.
- Provide operational support as required.
- Assist colleagues and team members when necessary.
Qualifications:
- High school diploma or equivalent (associate’s degree preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and communication skills.
- Attention to detail and ability to multitask.
- Prior experience in office administration or related roles.
Benefits:
- Competitive salary and benefits package.
- Collaborative work environment.
- Opportunities for professional growth.
If you have the skills and enthusiasm to contribute to our team, we encourage you to apply
