Accounts Payable Specialist

POSITION SUMMARY: 

We are looking for an experienced Accounts Payable Specialist to perform crucial job duties that ensure vendors get paid for services and products rendered. Review and process invoices, audit credit card bills, answer vendor’s inquiries, reconcile vendor statements, process, and maintain 1099 statements, and process and distribute checks on a weekly basis. The Accounts Payable Specialist is also responsible for overseeing the posting of all ledger entries and cash receipts; and to assure the prompt and accurate processing of disbursements to vendors. This position would report to the Assistant Controller. 

ESSENTIAL JOB FUNCTIONS: 

• Review purchase requisitions to ensure that budget codes are appropriates for items (s) being purchased and follow financial accounting guide and policies 
• Ensure that budgets being affected on purchases requisitions have sufficient balances to cover expenditures 
• Ensure that necessary information is maintained to ascertain which vendors are subjects to 1099 reporting and generate 1099 forms
• Process disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents 
• Prepares all remittance information to be mailed with the checks
• Maintain vendor’s files in alphabetical order with all unpaid purchase orders being current
• Communicates with vendors about purchase orders and invoices to ensure accurate payments to all vendors 
• Communicate with all plant departments to ensure timely and accurate payment to all vendors 
• Assist vendors in answering questions about items ordered, budget codes, requisitions, policy, and procedures 
• Maintain accurate accounting files and performs monthly, quarterly, and annually updates to the accounting system 
• Communicates with the bank for stop payments and check status periodically 
• Processes requisitions and purchase orders for manual checks and post all manual checks 
• Assign vendor numbers to requisitions and verifies accuracy requisitions 
• Add, update and obtains vendor payment information to enter in the financial accounting system when necessary
• Assist in the posting deposits, cash receipts, journal entries and budget transfers
• Assist in the month-end process by reconciling all credit card accounts, and accounts payable accounts
• Provide monthly balance sheet reconciliation reports

Responsibilities of all Envases Employees:  

• Commit to ensuring the health/wellness of our employees and product
• Ensure the jobs/operations are completely safely to protect employees and to ensure the sustainability of company equipment/machinery
• Ensure the security of the workforce and sustain any client confidentiality requests
• Deliver timely and efficiently without hindering quality of services and work to ensure the team’s success in meeting our client delivery schedules
• Team centered to perform your job successfully while identifying ways to help others be successful too; willingness to learn; works at a fast pace, actively pursues tasks or direction; willing to work extended hours and adapt to changing work schedules as well as assignments; determines what work needs to be done without instruction; takes action to complete additional work that is beneficial to the team without being instructed

EDUCATION & EXPERIENCE:

• Required - Bachelor’s degree in accounting, finance, or related field; in lieu of degree a minimum of 4 years’ experience in an accounts payable/receivable position or bookkeeping position plus the required experience detailed below
• Minimum 3 years’ experience in accounts payable specialist position, experience working in manufacturing preferred
• Excellent analytical skills with a sound understanding of accounting principles
• Experience working with ERP and financial reporting systems
• Must possess excellent data entry skills
• Must have excellent oral and written communication skills and the ability to multi-task
• Knowledge of GAAP and Statutory accounting policies and procedures preferred
• Experience in using SAP
• Requires high degree of accuracy in the processing of disbursements
• A working knowledge of bookkeeping procedures

GENERAL SKILLS/EXPERIENCE:

• Excellent communication and negotiation skills for relaying data (verbally and in-writing) between other employees and vendors/suppliers
• Strong organizational skills and proven ability to maintain accurate, detailed records that will be audited periodically 
• Ability to work on multiple projects at once with tight deadlines
• High-level of comfort in working with numbers and spreadsheets; ability to create statistical reports
• Excellent analytical and problem-solving skills
• Must be a self-starter and have the desire and ability to take ownership and responsibility with little direction
• Knowledge of Federal and State Taxation laws
• Ability to be adaptable, flexible and advance existing skill sets to be able to serve future office needs in additional capacities 
• Ability to be pragmatic in decision making; requires high integrity
• Maintains a high level of confidentiality at all times 
• Ability to take direction, coaching and act positively to improve performance
• Prefer Bilingual verbal and written communication skills in English & Spanish
• Preference will be given to qualified local candidates

SOFTWARE/COMPUTER SKILLS & EXPERIENCE:

• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook, Google Workspace, and web-site software
• Has the ability to learn new software systems and data management systems quickly
• Proficient keyboarding and typing skills

DISCLAIMER: 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time.

ENVIRONMENTAL & PHYSICAL FACTORS: 

The physical demands and work environment described below represent the activities and surroundings of the position(s). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Works primarily indoors in a well-lighted air-conditioned office. Daily contact with the public, departmental personnel and vendors.  Frequent sitting, standing, walking and occasional bending.  May lift, carry, pull / push, and reach for supplies and on occasion lifting (up to 15 lbs.) while performing various aspects of the job.  Position requires the capability of managing stress effectively; work is fast paced and can be demanding.  Work requires organizing; prioritizing; accuracy and attention to detail.  Flexibility in order to assist with/coordinate a variety of projects and activities and to adapt standard methods and procedures to differing conditions; works in high volume fast paced environment. Employee often works independently.

HOURS / SPECIAL CONDITIONS:  

Monday-Friday 8am-5pm; present to fulfill job duties & meet operational demands/support; schedule may vary depending on plant operational needs thus flexibility is required which could include long days, occasional evening & weekends; regular and predictable attendance is an essential function of this position; position may require travel to meetings, conferences, workshops or other facilities

Envases Commerce, LLC is an Equal Opportunity Employer.