Accounts Payable Specialist

Description

Job Summary

The primary function of this position is to assist the credit union in achieving its vision to become the preferred financial service provider for all members. This is achieved by providing outstanding service to internal, external, and potential members that meet the Service Promises and Standards of the credit union. A key component of this service is to identify the members’ financial needs and recommend appropriate credit union solutions.

Safeguard’s member information and credit union vital records in a manner commensurate with the sensitivity of the information and in compliance with the credit union's information security policies, standards, and procedures.

Provides financial and administrative support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices to established policies and procedures in an efficient, timely and accurate manner. Performs accounts payable duties, accounts receivable duties, maintain W-9 forms on vendors. Performs other related accounting duties as necessary.

Primary Responsibilities

• Provides exceptional service to all departments.
• Assists and cooperates with all departments to ensure a "team effort" and prompt member service. 
• Keeping track of all payments and expenditures to vendors, employees, etc.
• Responsible for tracking employee advances and issuing employee reimbursements.
• Prepare, pay, and file most accounts payable checks/ACH after receiving proper authorization.
• Responsible for various AP and AR general ledger account reconciliations.
• Prepare and Review of Vendors account records for yearly 1096 and 1099 Miscellaneous filing.
• Responsible for 945 tax payment.
• Responsible for filing government, state reports.
• Prepare various Accounts Receivable billings.
• Handles billing for CU leases. Notifies VP/Controller of upcoming lease expirations.
• Maintains an accurate filing system for CU leases.
• Create, maintain, and update Accounts Payable procedures.
• Setup and renew prepaid accounts and some accruals.
• Research and deposit incoming checks to appropriate GL accounts.
• Post AP debits and credits in the Operating account.
• Prepare and remit OFR and NCUA assessment-bi-annually.
• Handles, prepares, and pays corporate credit card payments.
• Maintain and post monthly AP estimates.
• Responsible for cross training in AP Specialists
• Responsible for cross-training in a staff accountant role 
• Maintain ongoing communication with supervisor, informing him/her of all pertinent problems, irregularities, new development, changes, and other important information within area of responsibility.
• Assists VP/Controller, Accounting Manager and CFO with projects and other related duties.
• Performs other duties as assigned and supports all areas of the credit union and its affiliates.

Requirements

Skill Requirements

• Effective interpersonal skills
• Initiative/self-starter
• Listening, oral, and written communications
• Detail oriented
• Able to perform each essential duty satisfactorily
• Goal oriented
• Ability to communicate effectively with supervisor, credit union employees and outside individuals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Candidate Profile

• Bright
• Verbal
• Assertive
• Approachable
• Enthusiastic
• Energetic
• Flexible

Other Requirements

• A high school diploma or general educational development (GED) diploma. Three (3) years of related experience and/or training; one (1) formal accounting course preferred. 
• Must be bondable.
• Must adhere to all applicable Bank Secrecy Act (BSA), Anti-Money Laundering (AML), and Office of Foreign Assets Control (OFAC) laws and regulations.

Technical Requirements

• Intermediate Microsoft Word and Excel
• Calculator, phone, and fax
• Mathematical skills
• Utilize certain functions of credit union’s computer system including Account Payable module

Physical and Environmental Demands

• The employee must frequently sit for long periods of time.
• The employee must frequently walk and handle objects.
• The employee must frequently express or exchange ideas by means of the spoken word to impart oral information and to convey detailed spoken clarification to others accurately or quickly.
• The employee must frequently receive auditory information by listening in person and by phone.
• Specific vision abilities required by this job is clarity of vision at 20 inches or less.

Environmental Demands

• The employee must frequently work with frequent interruptions through a variety of channels including phone, chats, cases, and emails.