Administrative Assistant

EquipmentShare is Hiring an Administrative Assistant

EquipmentShare is searching for an Administrative Assistant for the manufacturing facility in Moberly, Mo., to support the manufacturing management team with high level administrative support.

EquipmentShare is seeking an Administrative Assistant responsible for providing high level administrative support to the manufacturing management team within the workplace, taking calls, scheduling meetings, managing management requests and other office duties. They may also oversee office functions and supervise additional employees.

About EquipmentShare

At EquipmentShare, we do things differently. We are more than a construction company and you are more than an employee. EquipmentShare, a nationwide construction technology and equipment solutions provider, is looking for skilled, curious hard-working problem solvers to add to our growing team. Despite our growing footprint, we run our company like a small business and put people first —which is why we offer a workplace like no other where team members collaborate, innovate and make meaningful contributions while accessing some incredible perks.

EquipmentShare is the fastest-growing, independently owned construction equipment rental company in the country. We serve dozens of markets across the U.S. and are on track to create a national footprint in every major market in the country in the next couple of years.

Our expansion and customer retention is a validation of strong contractor demand for the smart jobsite technology we've built into our rental fleet. And it's just the beginning of our journey to establishing a global presence.

Your Opportunity to Grow With Us

The EquipmentShare team is a close-knit group of professionals who all share an interest in providing a service and product that improves our customer's experience. Above all, we care about building something people want, and the only way to do that is by assembling a skilled, passionate and talented team. Our mission is to improve productivity and efficiency throughout the entire construction industry, and our people are how we make achieving that goal possible.

Primary Responsibilities for an Administrative Assistant

• Provide administrative support to our Manufacturing management team
• Screen incoming phone calls, taking messages when appropriate
• Make travel arrangements
• Draft internal and external correspondence
• Submit expense reports
• Take notes during meetings
• Assist with other clerical tasks as needed, including data entry
• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the management team's behalf
• Maintain comprehensive and accurate records
• Perform minor accounting duties
• Organize meetings, including scheduling, sending reminders and organizing catering when necessary
• Keep the managers' calendars, including making and prioritizing appointments
• Conserve the management team's time by reading, researching and routing correspondence; draft letters and documents; collect and analyze information; and initiate telecommunications
• Maintain management's appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel
• Represent the management team by attending meetings in their absence and speaking for the them as requested
• Provide historical reference by developing and utilizing filing and retrieval systems and record meeting discussions
• Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluate new office products; place and expedite orders for supplies; and verify receipt of supplies

Why We're a Better Place to Work for an Administrative Assistant

• Competitive salary
• Medical, Dental and Vision coverage for full-time employees.
• 401(k) and company match.
• Generous paid time off (PTO) plus company paid holidays.
• Monthly family dinner night stipends
• Fitness Membership stipends plus seasonal and year-round wellness challenges
• Company-sponsored events (annual family gatherings, food truck nights and more)
• Local charity initiatives that help you nurture and grow the communities you call home
• Employees receive 16 hours of paid volunteer time per year
• Opportunities for career and professional development

About You

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that's long been resistant to change.

Skills & Qualifications for an Administrative Assistant

• High school diploma or GED certificate
• Bachelor's degree preferred, but not required
• Prior experience in a secretarial or administrative support role required (3-5 years preferred)
• Basic computer skills
• Attention to detail
• Ability to travel, if required
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision-making skills
• Proactivity and self-direction
• Interpersonal skills

Since our incorporation in 2015, we've had explosive growth — and we're not stopping anytime soon. Ready to invest in our mission, invest in yourself and discover a better place to work? Then, we'd love to meet you.

At EquipmentShare, it's more than just a job — it's a calling. Apply today.

EquipmentShare is an EOE M/F/D/V