Executive Assostant

Let Us Tell You About this Position:

As Executive Assistant, you are responsible for providing comprehensive, advanced level support to the President and Chief Operating Officer. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. You will fulfill critical administrative responsibilities with a focus on operational and planning duties. You will be actively involved in the daily operation of the organization by supplying and coordinating information needed, managing timelines, and communicating deadlines, overseeing reporting of projects, and playing a role in the overall success of each project through strong communication.

What are the Key Objectives:

• Complete a broad variety of administrative tasks for Executive team including managing an active calendar of appointments, completing expense reports, composing, and preparing correspondence, arranging itineraries and preparing agendas, taking minutes and compiling documents for meetings.
• Builds relationships to ensure the success of the organization and manages a variety of special projects for the Executive team; some of which may have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters/emails, personal correspondence, and other tasks that facilitate the Executive team’s ability to effectively lead the organization. Serve as a point of contact for the leadership team when access to company executives is needed.
• Maintain and update key organization documents including strategic plans and initiatives, company vision / mission / values, and supporting documents for recommendations.
• Assist in the compilation of asset management (AM) reports. Review and provide feedback on quarterly financials as they are established. Set keys dates of reporting deadlines for the AM team and ensure all deadlines are met.
• Serve as a liaison between asset management and our investors. Provide details and situational context to AM summaries and reports.
• Communicates directly, and on behalf of the Executive team for the charitable foundations, with Board, donors, employees, and others, on matters related to charitable foundation's programmatic initiatives.
• Identify grant opportunities and other funding sources, create applications and other related materials to secure funding for charitable foundations. Provides fundraising support by recording all contributions. Produces donor acknowledgements letters for CEO/President signature.

What You Offer:

• Bachelor’s degree in finance, commercial real estate, business administration or related field.
• Two or more years’ experience supporting C-Level Executives is preferred.
• Basic project management experience. Experience writing proposals and grants is preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, is required.

What’s In It For YOU:

• The confidence that comes in working for a well-established, privately held national company
• A work environment that allows and encourages each individual to use their skills and talents to grow in their role and profession
• A full benefits package with costs that don’t break the bank
• Unlimited Paid Time Off in addition to 8 paid Company holidays
• Onsite exercise facilities
• …And a lot more that we are excited to share with you

Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER