Budget Coordinator

Job Description About Embry-Riddle Aeronautical University: Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America. As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space. For Academic Year 2021-22, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 20,195 students in total enrolled with the University around the world. The Opportunity: The Facilities Management team at our Daytona Beach Campus is currently recruiting for a Budget Coordinator to join the team. This position provides support to the Vice President of Facilities Management (whose responsibilities and activities include the Daytona, Prescott and Research Park Campuses), the Facilities Business Manager, the Daytona Director of Facilities Operations, the Daytona Project Manager and System Manager. Additionally the coordinator provides support as necessary to all Facilities Management Departments. As such, must be proficient in Microsoft Office products and have the ability to learn multiple systems needed in order to accomplish day to day tasks. The Budget Coordinator will assist in relieving the supervisor of a wide variety of administrative and clerical functions which may cover the entire range of the supervisor's responsibilities to include running monthly budget reports, entering capital work orders into Assetworks, manage the WEX gasoline program and processing new hire paperwork and set up. Activities are carried out independently and with instructions that are general in nature. Responsibilities include the following: Prepare correspondence, notarize documents, prepare and process departmental payroll for Facilities Management departments, and draft letters of acknowledgment and commendation. Schedule departmental conferences and special functions and make travel arrangements when necessary. Maintain, track and code all utility bills in a spreadsheet, and as such, act as liaison with the companies for business related to billing and account set up. Ensure work orders for special events and capital projects are issued in a timely fashion. Deposit and record all commission checks from outside contracts such as Food Services, Pepsi Bottling Company, etc. Fill out the yearly Administrative Assessments for Facilities, Materials Management, Print Shop, Mail Room, HES (custodial) and Bookstore. Assist the Facilities Management Service Center during peak times or in case of personnel shortages. Qualifications High school diploma or GED At least three years of administrative experience Strong attention to detail and ability to multitask effectively Proficient with Microsoft Office, including outlook, excel and word Comfortable with learning new technologies The Embry-Riddle Aeronautical University we know today is the product of a long and prestigious history. In 1925, barnstormer John Paul Riddle met entrepreneur T. Higbee Embry, and together, they formed the Embry-Riddle Company to teach the adventurous to fly. This partnership was the beginning of a vision that has produced more than 150,000 alumni who drive innovation and keep the aerospace and related industries running safely and productively. Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.