Administrative assistant

Job Profile : Branch Administrative Assistant

Reports to : Branch Manager

Company Overview

ISO Services is a 40 year old industrial service and construction company providing all disciplines of industrial maintenance and construction.

We are a division of Ergon Construction Group, an Ergon, Inc. company. Our services include specialty trades (insulation, fireproofing, painting / coatings, scaffolding & heat tracing) in addition to our mechanical and civil capabilities.

Position Overview :

The Branch Administrative Assistant (BAA) role is an important position in the day-to-day branch function. The BAA position includes regular interaction with both customers and employees.

We want all of these contacts to be a positive experience. These interactions need to be conducted in a helpful and professional manner.

The BAA will assist with various tasks related to maintaining organization of branch records and branch bookkeeping. The BAA should strive to keep the branch leadership and whole team well informed.

Key Duties and Responsibilities :

• Employee safety should be a focus at all times, for yourself and co-workers.
• Promote ISO Services and keep our team in a positive light with the customer.
• Assist our leaders with the efficient allocation of resources (people, materials, owned equip, rented equip, subcontractors) to all of jobs.
• Maintain a clean and well-organized workspace.
• Maintain filing system for records of all types (paper and digital storage methods).
• Accept and direct branch telephone calls
• Assist with organization of owned tools, equipment, safety supplies.
• Assist with branch AP, credit card purchases, and customer invoicing as required.
• Assist with development and distribution of reports as required.
• Assist with timekeeping.
• Assist with travel arrangements.
• Continue to develop knowledge and experience with our construction accounting systems with the goal of increasing tasks performed in these areas.
• BAA will perform any other tasks as directed by branch manager, or as directed by other managers / directors.
• Prioritization and communication will be required when directed to perform multiple time sensitive tasks.
• BAA should learn the inventory of products we both sell and rent. Be a resource for information on our products.
• Assist with material sales and rent as needed.
• Some travel may be required for initial training (Moss Point, MS / Holden, LA)

Applicable Experience & Competencies :

• Valid driver's license.
• More than 2 years of either community college or related job accounting / bookkeeping experience
• Computer skills to include : Microsoft Word, Excel, Outlook, Adobe Acrobat
• Excellent written and verbal communication skills
• Weekend work will occasionally be required
• Qualifications / certifications that would add value, but are not required :
• Powerpoint, accounting software, bilingual is a plus

Physical Requirements :

• Ability to stand or sit for long periods of time.
• Must be physically able to walk branch yard and warehouse to assist with inventory.

We are an EEO / AAP Employer.

All new hires are contingent on the passing of a background check and pre-employment drug screening.

Last updated : 2024-05-14