Executive Secretary to the Assistant Superintendent

Brian J. Polito, CPA
Superintendent of Schools

Teresa Szumigala

Assistant Superintendent

Board of School Directors
Lori A. Pickens

President

John C. Harkins
Vice President

Jay Breneman
Gwendolyn Cooley

Daria S. Devlin
Lauren Gillespie
Sumner Nichols

Rosemary C. Sheridan
Leatra B. Tate

Angela G. Jones
Secretary

Erie’s Public Schools
148 West 21st Street
Erie, PA 16502-2834

P: 814.874.6000
F: 814.874.6049

An Equal Opportunity Employer

Position Title: Executive Secretary to the Assistant Superintendent

Term of Employment: 12 Month Position

Location: Administration Building

Position Summary: To assure the smooth and efficient operation of the Assistant Superintendent's Office
and to continuously improve efficiency and accuracy in the performance of job responsibilities.

Primary Objectives: 

Performs general office duties including but not limited to answering phones and directing calls,
responding to or redirecting emails, opening, processing, and distributing mail, preparing, typing and
maintaining forms, reports correspondence, and memos. 

Greets and assists visitors. Interacts with others in a positive and professional manner with
diplomacy and discretion. 

Assists the Assistant Superintendent by reading, researching and routing correspondence, drafting
letters and documents and collecting and analyzing information for reports, presentations and
responses to inquiries. 

Uses computer/technology skills in performance of duties, such as use of the Internet, accessing
databases, spreadsheet design, desktop publishing and creation of forms. Updates skills to ensure
ability to use technology and implement new practices and procedures as they are developed. 

Abides by federal, state and local school laws and regulations (FERPA), mandated programs, district
policies and administrative regulations and applicable collective bargaining agreements with district
employees and interested parties. Maintains confidentiality with all District and School Board
information, including District and school population information. 

Establishes filing systems appropriate for office environment and in accordance with standardized
records management procedures; retrieves filed documents and materials; maintains classified or
confidential materials in accordance with security procedures; and transfers and discards files in
accordance with established business procedures and schedules. 

Performs duties for the Assistant Superintendent’s office; maintains Assistant Superintendent’s
appointment calendar; prepares Assistant Superintendent’s incoming mail for his/her review and
signs outgoing mail, when appropriate; maintains Assistant Superintendent’s confidential
information; and places, receives, and screens telephone calls for employer. 

Coordinates availability and attendance by necessary participants for special meetings, emergency
meetings and the like and provides support in the preparation for these events and post-event
activities, as directed. 

Tracks schedule for district administrators. 

Processes travel requests. 

Maintains process for student expulsion requests, AEP/SELF referrals, home schooling requests,
school location exceptions. 

Works with community partners for student participation in external educational programs.

Salary: $49, 299.11

Reporting Relationship: Assistant Superintendent

Education/Experience: 

Bachelors Degree preferred 

3 years of administrative assistant experience required

Software Skills (training can be provided):
Business , Infinite Campus, Frontline, BoardDocs, Kronos, MS Office suite

This list is intended to be illustrative rather than complete and serves to show major duties and
responsibilities and does not express or imply that these are the only duties to be performed by the
incumbent in this position. The employee will be required to perform any other position-related duties
requested by the supervisor.

Evaluation: Assistant Superintendent

INTERESTED APPLICANTS SHOULD SUBMIT A LETTER OF INTEREST AND RESUME, NO LATER THAN 3:30 P.M. MAY
31, 2022, TO THE HUMAN RESOURCES DEPARTMENT, 148 WEST 21ST STREET, ERIE, PA 16502 or via email to
Patricia Sciarrilli at psciarrilli@eriesd.org. Include EXECUTIVE ASSISTANT in your subject line.

APPLICANTS NOT CURRENTLY EMPLOYED BY THE DISTRICT MUST HAVE A BACKGROUND CHECK AS REQUIRED BY
STATE LAW ACT 34 EFFECTIVE 1/86, CHILD ABUSE HISTORY CLEARANCE EFFECTIVE 7/96 & ACT 114 F.B.I.
FINGERPRINT.

POST: 8:00 AM MAY 23, 2022

REMOVE: 3:30 PM MAY 31, 2022

THE ERIE SCHOOL DISTRICT DOES NOT DISCRIMINATE IN EMPLOYMENT, EDUCATIONAL PROGRAMS OR ACTIVITIES BASED ON RACE, SEX, THE
ERIE SCHOOL DISTRICT DOES NOT DISCRIMINATE IN EMPLOYMENT, EDUCATIONAL PROGRAMS OR ACTIVITIES BASED ON AGE, RACE, COLOR,
RELIGION, NATIONAL ORIGIN, SEX, DISABILITY OR BECAUSE A PERSON IS A DISABLED VETERAN OR VETERAN OF THE VIETNAM ERA. THIS
POLICY OF NON-DISCRIMINATION EXTENDS TO ALL OTHER LEGALLY PROTECTED CLASSIFICATIONS. PUBLICATION OF THIS POLICY IS IN
ACCORDANCE WITH STATE AND FEDERAL LAWS INCLUDING TITLE VII OF THE CIVIL RIGHTS ACT OF 1964, TITLE IX OF THE EDUCATION
AMENDMENTS OF 1972, SECTION 504 OF THE REHABILITATION ACT OF 1973, AND THE AMERICANS WITH DISABILITIES ACT. INQUIRIES MAY BE
MADE BY CONTACTING THE ERIE SCHOOL DISTRICT, 148 WEST 21ST STREET, ERIE PA 16502, (814) 874-6080.