Administrative Analyst

Overview

ERP International is seeking an Administrative Analyst to support the Office of the Principal Assistant for Acquisition (OPAA), U.S. Army Medical Research and Development Command, at Fort Detrick, MD .  Come discover the immense pride and job satisfaction ERP Employees have in caring for our Military Members, their Families and Retired Military Veterans!

Culture of ERP:  Fast-paced, fun, collaborative, energetic, and positive. 

Be the Best!  Join our exceptional team in a dynamic work environment only to discover the immense job satisfaction and pride of being an ERP Employee! Apply online today and discover more about this exceptional employment opportunity.  

ERP International is honored to have been named one of The Washington Post’s 2023 Top Workplaces for the third year in a row!

Connect With Us! Apply online today and discover more about this exceptional employment opportunity.  www.erpinternational.com

ERP Offers Employees:

* Competitive Salaries & Benefits!* Medical/Dental/Vision, STD/LTD/Life, and matching 401k

* Health Advocate & Concierge Services!* Employee Recognition Programs!

* Employee Appreciation & Company Sponsored Events!

* Community Outreach & Charity Work!

About ERP International, LLC: ERP International, LLC (www.erpinternational.com) is a trusted health, science, and technology solutions provider with a proven ability to create transformational results – driving our government and commercial sector customers to be their best. We are a recognized leader in leveraging our mature capabilities to build scalable, resilient, high-performance business solutions and empowering organizations to deliver on the promises of excellence. We bring together brainpower, insightful research, quantitative benchmarking, innovation, mature structured problem-solving methodologies, and hands-on experience to improve our clients’ business environments. ERP is an Equal Opportunity Employer - Disability and Veteran. 

Responsibilities

Schedule:

• Normal duty hours are Monday – Friday: 8:00am – 4:30pm
• Schedules may vary dependent upon need, must be flexible at times

Job Specific duties may include, but are not limited to the following:

Executive Support:  Contractor shall provide executive support to Principal for the office as follows.

1.    Provide high-level administrative support and assistance to the Principal and/or other staff, as requested.

2.    Address incoming communication, correspondence, calls, and visitors in a courteous and professional tone directing individuals to appropriate staff members and providing timely messages.

3.    Maintain office calendars, schedules meetings, video teleconferences (VTC), and ensures appropriate audio/visual (AV) support and availability.

3.1.     Maintain and deconflict the Principal’s calendar and appointments, appropriately coordinates with staff to ensure appointments are prioritized, scheduled, and alternate attendees are informed when necessary.

3.2.     Provides, upon receipt, required information, documents, briefing slides, etc. that correspond to the meeting for the Principal, per requested timelines. Prints and consolidates information as necessary.

3.3.     Ensure operation of any AV requirements for Principal meetings are in place prior to meeting.

3.4.     Coordinate meetings and assists with management of conference room, office conference room calendar, and other office calendar(s) and may interface for reservations.

4.    Attend and take high-level notes, minutes, or other documentation capturing all due outs at various meetings as requested by the Principal and/or Contracting Officer Representative (COR). Request and consolidate information for agendas and release of notes with appropriate office personnel concurrence within designated timeframe.

5.    Support the Principal in arrangement of all travel and supporting travel requirements (e.g., rental car, government car/driver, hotel, processes OCONUS/CONUS forms to include passports/visas, security verifications), and maintain accurate, organized records.

5.1     Knowledgeable in the processes and guidelines for the Defense Travel System (DTS), the Joint Travel Regulation (JTR), and other travel policies and procedures; and remains abreast of changes that impact travel.

5.2     Enter travel information in DTS for the Principal and finds/assists in correction of errors or questionable items. Address and process authorizations and vouchers according to travel regulations. Provides thorough follow through on all actions for travel completion.

5.3     Support office with the creation, submission, tracking, and after-action requirements for all conference approval packets generated by/for the office.

5.4     Responsible for creation, submission, tracking, and follow-up on Principal’s security paperwork for meeting/event participation and/or access to facilities. Assists with submission of other office staff’s paperwork, as requested by the COR.

6.    Prepare and maintains routine reports such as forecasted travel and leave information for the Principal, staff workload summaries, etc., as requested.

7.    Perform clerical and administrative tasks including the creation, editing, and reviewing of grammar, spelling, format for all letters, memorandums, briefings, and other documents as requested for the Principal. Prepare and maintain word processing, spreadsheets, graphical and print/production materials, databases, and/or software files and information.

7.1.     Maintain accurate records and files in accordance with the records retention rules and within designated files and folders. Apply knowledge to comply with all grammar, spelling, and formatting guidelines.

7.2.     Ensure dissemination of time-sensitive material and follow through on completion of staff memorandums and actions that require immediate attention and coordination.

8.    Handle all hard copy mail requirements for the office and disseminates incoming mail to appropriate personnel.

9.    Collaborate and coordinate with other Commands and offices to complete some office functions.

10.     Assist with planning and organizing of office-wide events and functions (e.g., Town Hall).

11.     Assist with performing duties in all support areas identified in the PWS as requested by the COR.

12.     Assist in the development of and analysis of reports generated both internal and external to the office. Actively research and formulate responses to tasks for leadership and/or COR review.

13.     Travel Requirement – May travel with or for the office to attend site visits, meetings, and conferences to perform program analytic functions. As requested, provide travel notes within mutually agreeable timeline.

Program Analytical Program Support: Contractor shall provide primary support to the Office Deputy and Deputy-level staff within the office. Duties may include:

1.    Providing primary administrative analytical service to Deputy and Deputy-level staff within the office and ad hoc administrative/analytical support to other office staff, as requested by the COR.

2.    Providing secondary office operations support to the Business Operations Manager (BOM), as necessary. Obtain competencies to perform duties in conjunction with the BOM.

2.1.     Assisting with personnel actions such as Tables of Distribution and Allowances (TDA), awards, and performance reviews.

2.2.     Assisting with managing taskers and Congressionals in compliance with office and Command processes.

2.3.     Assisting with coordination and paperwork associated with the procurement of office supply and equipment orders, as well as accountability through hand receipts and inventory.

2.4.     Assisting with financial responsibilities such as generating cost estimates and completing financial spreadsheets.

2.5.     Assisting with completion of facility reviews, assessments, and inquiries.

3.    Provides administrative/analytical support to the Experimentation Integration (EI) Cell and/or experimentation efforts. Obtain competencies to perform duties in conjunction with EI Cell and/or experimentation efforts staff.

3.1.     Serves as primary note taker, capturing high-level notes at various EI Cell and/or experimentation effort meetings.

3.2.     Assists with managing taskers and inquiries regarding experimentation tasks and developing well organized and coordinated responses (e.g., spreadsheets, reports, summaries).

3.3.     Assists with coordination and paperwork associated with the experimentation tasks such as briefing, marketing, or informative materiel.

4.    Addressing incoming communication, correspondence, calls, and visitors in a courteous and professional tone directing individuals to appropriate staff members and providing timely messages.

5.    Maintaining Deputy and Deputy-level staff calendar, scheduling meetings, VTCs, and ensuring appropriate AV support and availability. Deconflicting the Deputy-level staff’s calendar and appointments; providing, upon receipt, required information/documents that correspond to the meeting in the requested format; and ensuring operation of any AV requirements for Deputy- level led meetings are in place prior to meeting.

6.    Assisting with performing duties in all support areas identified in the PWS.

7.    Performing clerical and administrative tasks including the creation, editing, and reviewing of grammar, spelling, format for all letters, memorandums, briefings, and other documents as requested by the COR. Preparing and maintains word processing, spreadsheets, graphical and print/production materials, databases, and/or software files and information.

8.    Attending and taking high-level notes capturing all due outs at various meetings, as requested by the COR. Requesting and consolidating information for agendas and release of notes with appropriate office personnel concurrence within designated timeframe.

9.    Assisting the BOM and other office staff with presentation material including planning, presentations, agendas, and outcomes. Organize, collect, and aggregate data from coordinating offices to develop/review presentations, briefings, and other presentation materials.

10.     Preparing and maintaining the office mandatory training requirements. Ensuring notification for upcoming mandatory training deadlines to office personnel and tracks completion status on training in database/spreadsheets, etc. Liaising with internal and external training Points of Contact and provides directions and links to online training.

11.     Supporting the Deputy and Deputy-level staff in the arrangement of travel and supporting travel requirements (e.g., rental car, hotel, processes OCONUS/CONUS forms to include passports/visas, security verifications, conferences) and maintains accurate, organized records.

11.1.     Knowledgeable in the processes and guidelines for the DTS, the JTR, and other travel policies and procedures; and remains abreast of changes that impact travel.

11.2.     Supporting entry of travel information in DTS and finds/assists in correction of errors or questionable items. Addresses and processes authorizations and vouchers according to travel regulations. Provides thorough follow through on all actions for travel completion.

11.3.     Supporting with the creation, submission, tracking, and follow-up on security paperwork for meeting/event participation and/or access to facilities.

11.4.     Responsible for the creation, submission, tracking, and after-action requirements for conference approval packets generated by/for the office.

12.     Assisting in the development of and analysis of reports generated both internal and external to the office. Actively researches and formulates responses to tasks for leadership and/or COR review.

13.     Providing administrative/analytical support to staff about Acquisition Workforce needs. Responsibilities may include report generating, data analysis, briefing development, etc.

14.     Providing administrative/analytical support to staff about U.S. Food and Drug Administration/regulatory requirements needs. Responsibilities may include report generating, data analysis, briefing development, etc.

15.     Travel Requirement – May travel with or for the office to attend site visits, meetings, and conferences and perform administrative analytical functions. As requested, provide travel notes within mutually agreeable timeline.

Qualifications

Minimum Qualifications:

* Education: Bachelors Degree in related field preferred.

* Experience: Minimum 5 years experience in administration activities is desired, along with administration experience in senior level offices.

* Other:  Proficiency in Microsoft (MS) Office applications including MS Access, Excel, Outlook, PowerPoint, Teams, and Word with the ability to work and improve on various software applications is also required. It is expected that the analysts will learn particulars of the position rapidly with the ability to work independently of daily oversight and assistance. The analysts should grasp an understanding of the position and its tasks and show initiative to improve task management and standard procedures of the position. Individuals are expected to contribute to the mission through participation and knowledge sharing.

* Security Clearance: Must possess ability to obtain and maintain a Tier 1 clearance; an active clearance at the time of application highly desired.