Administrative Assistant

Overview

ERP International is seeking an Administrative Assistant to support the Force Integration Division, US Army Medical Materiel Development Activity at Morgantown, WV . Come discover the immense pride and job satisfaction ERP Employees have in caring for our Military Members, their Families and Retired Military Veterans!

Culture of ERP: Fast-paced, fun, collaborative, energetic, and positive.

Be the Best! Join our exceptional team in a dynamic work environment only to discover the immense job satisfaction and pride of being an ERP Employee! Apply online today and discover more about this exceptional employment opportunity.

ERP International is honored to have been named one of The Washington Post’s 2023 Top Workplaces for the third year in a row!

Responsibilities

The duties include, but are not limited to communicating, coordinating, facilitating, and managing the administrative operations in support of USAMMDA’s Force Integration Division’s materiel fielding mission.

• Coordinate travel arrangements while working closely with travel agent, materiel fielding team and management.
• Schedule airport shuttle transportation.
• Maintain in-office spreadsheet and databases.
• Produce error free/grammatically correct letters, forms, and minutes of meetings and trainings.
• Prepare reports using various software packages.
• Create and manage a filing system of After-Action Reports and other documents.
• Research historical data and provide documentation at request of military units and government agency.
• Inventory stock control of office and travel supplies; order supplies as needed.
• Create and maintain filing systems, both electronic and physical.
• With little or no supervision, prepare special projects as requested/assigned by USAMMDA in a timely manner.
• Manage and maintain all GFE and property book compliance for the office using an Access database.
• Work with management to develop process improvements for current tasks to ensure the best practice and organization is being used.
• Create tracking spreadsheets for use in office for various tasks. Ensure all items are kept up to date. Produce and maintain a filing system for all documentation for each employee.
• Answer phones and direct calls.
• Prepare routine correspondence, forms, and other documents.
• Coordinate conferences, meetings, and events.
• Attend meetings, record and report on proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures.
• Coordinate personnel and administrative forms and forward for processing.
• Assist with in office in-processing of new employees.
• Scan office and travel documentation.
• Perform other duties as required.

Qualifications

* Education: Minimum Associates Degree preferred, or equivalent experience* Experience: Desired 3 years relevant experience

* Other: Proficiency in Microsoft (MS) Office applications including MS Access, Excel, Outlook, PowerPoint, Teams, and Word. Excellent written and verbal skills.  Strong organizational skills with ability to multi-task.  Experience arranging travel.

* Security Clearance: Must possess ability to obtain and maintain a Government security clearance; an active clearance at the time of application highly desired.