Financial Services Accountant

FLSA Status: Exempt

Calendar Days: 12 Month

Workplace Location: On Site

Job Family: 102 Accountant II

Job Title: Financial Services Accountant

Division / Department: Administration/Centers for Technology/IMS

Supervisor: IMS Business Coordinator

Date Revised: 10/27/2023

Job Summary: Financial Services Accountant under the direction of the IMS Business Coordinator, is responsible for providing Financial Services for the local school districts in multiple areas including Payroll, Accounts Payable, Bank Reconciliation, and Monthly Oversight Service. ASCENDER software support and training for Region 7 LEAs.

Qualifications:

Education/Training:

Bachelor Degree or required license

Prefer Master Degree in related field

Experience:

At least 5 years of related experience.

Knowledge / Skills:

Ability to build, develop and inspire teams

Task execution (result oriented)

Build and cultivate relationships

Excellent communication
Financial knowledge

Mental Demands/Physical Demands/Environmental Factors:

Must be able to maintain emotional control under stress

Work with frequent interruptions; irregular hours

Frequent regional travel; occasional statewide travel

Major Responsibilities and Duties:

Payroll

• Communicate with LEA for all needed documentation for Payroll receiving and sharing documents securely via a secure cloud file transfer system.
• Maintain and update employee payroll information in the BIS system.
• Post employee time and leave transactions in the BIS system (abiding by TEC, state, and federal labor laws) for payroll processing of employees of Financial Service Cooperative LEAs.
• Run payroll calculations and post payroll generating employee checks and/or electronic wage & earnings statements for distribution.
• Print and process wages and earnings via EFT, payroll deduction checks, payroll taxes via EFTPS system, and TRS payments via TRAQS and TexNet.
• Prepare quarterly and annual forms including but not limited to Form 941, Forms 1099, W-2.
• Review all payroll distributions regularly comparing the budget to actual.
• Work with the LEA liaison and Business Coordinator to prepare needed adjustments and journal entries and enter/post in the BIS system.

Bank Reconciliation

• Communicate with LEA for all needed documentation for Bank Reconciliation receiving and sharing documents securely via a secure cloud file transfer system.
• Perform initial status/clean-up of Bank Reconciliation of Financial Services Cooperative LEAs.
• Perform the Bank Reconciliation process using an EXCEL spreadsheet then post in the BIS system for bank accounts of Financial Services Cooperative LEAs.
• Review all distributions regularly comparing the budget to actual.
• Work with the LEA liaison and Business Coordinator to prepare needed adjustments and journal entries and enter/post in the BIS system.

Accounts Payable

• Communicate with LEA for all needed documentation for Accounts Payable receiving and sharing documents securely via a secure cloud file transfer system.
• Receive, reconcile, and process payment of all account payable invoices, purchase orders, etc. for check and credit card payments to vendors of Financial Services Cooperative LEAs.
• Add and/or update Vendor files in the BIS system.
• Post payment and reconcile purchase orders in the BIS system ensuring completeness of the invoices and shipments with LEA liaison.
• Post and print vendor checks.
• Review all vendor distributions regularly comparing the budget to actual.
• Work with the LEA liaison and Business Coordinator to prepare needed adjustments and journal entries and enter/post in the BIS system.

Monthly Oversight

• Communicate with LEA for all needed documentation receiving and sharing documents securely via a secure cloud file transfer system.
• Perform a chart of accounts review of Financial Services Cooperative LEAs.
• Assist LEA with budget preparation and analysis; state template preparation; state allotment, federal grants, and state grants monitoring.
• Review and adjust quarterly and annual information including but not limited to Form 941, Forms 1099, W-2 for accuracy in filing.
• Work with the LEA liaison and Business Coordinator to prepare needed adjustments and journal entries and enter/post in the BIS system.

Software Support

• Communicate with LEA for all needed documentation receiving and sharing documents securely via a secure cloud file transfer system.
• Work with the LEA liaison and Business Coordinator as needed for the success of the LEA and Financial Services program.
• ASCENDER software support and training for Region 7 LEAs.

General

• Work with the LEA liaison and Business Coordinator as needed for the success of the LEA and Financial Services program.
• Perform data entry as needed for any Financial Services areas.
• Display knowledge and use effective planning strategies for the completion of continuing projects and activities.
• Be aware of and abide by the policies and procedures in use by the ESC.
• Adhere to IMS support procedures.

• Regular and reliable attendance.
• Other duties as assigned.