Accounts Payable Senior Manager

Overview

Company Overview: Essen Health Care is a growing community healthcare network provides high quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a ‘population health’ model of care, Essen has five integrated clinical divisions offering services in primary & specialty offices, urgent care centers, and nursing homes, as well as house calls for home bound patients; all clinical services are also offered via telehealth. Our Care Management division supports patient-centered care through care coordination, complex care management and helping address health-related social needs.

Founded in 1999, Essen provides care in all five boroughs of New York City, with a primary focus in the Bronx. Staffed by over 300 primary and specialty care physicians and advanced clinicians, Essen Health Care is one of the largest, most comprehensive private medical groups in New York City. Essen maintains a Clinical Information Services team that maintains our enterprise-wide electronic medical record system, data repository, clinical analytics and population health capabilities. Our Community Services teams creates and sustains relationship with community organizations and agencies and health plans.

Essen is dedicated to ensuring the quality of care for all patients and has been designated ‘Level 3 Patient Centered Medical Home’ by the National Committee for Quality Assurance. Essen has won awards for its patient care innovations and recently launched Intention Health Ventures to develop and commercialize our technology innovations.

Job Summary

The Accounts Payable Senior Manager (AP Senior Manager) will manage the full cycle accounts payable and disbursement process. The AP Senior Manager is also responsible for providing hands-on review and supervision to all accounts payable staff. Strong leadership, managerial and communication skills are essential to this role. The AP Senior Manager will be interacting with vendors and upper management on a daily basis to resolve issues as well as look for ways to scale and streamline workflows to improve the AP function as the Company grows.

Responsibilities

• Design and implementation of AP internal control policies, objectives, and key performance indicators such as number of invoices processed per employee per day, percent of invoice exceptions, etc.
• Management of the accounts payable and disbursement cycle, including review of general ledger coding as well as appropriate authorization
• Coordinating with the Purchasing Department as needed
• Vendor management, including vendor onboarding, vendor compliance, routine and monitoring of accurate vendor files and historical records.
• Disbursing payments; including checks, ACHs and EFT’s
• Monitor accounts payable transactions to ensure compliance with company policies, financial regulations, and accounting principles.
• Monitor and research stale dated checks and unclaimed properties.
• Monthly AP close procedures
• Building and maintaining relationships with employees, clients, and vendors
• Resolving and communicating with vendors and/or employees with regard to any issues that arise
• Managing the AP staff productivity, accuracy and quality in processing vendor invoices and employee expense reimbursements
• Reconciliation and management of employee credit card and expenses reimbursements
• Support internal and external audits for the AP process (i.e. sales tax audits, annual FS audit)
• Ability to lead and/or participate in special projects and other duties as they arise.

Qualifications

• Minimum 5 years AP experience with a minimum of 2 years in a managerial role with direct reports
• Detail oriented and organized.
• Time management skills and ability to adhere to strict deadlines.
• Able to prioritize and be comfortable working in a fast-paced environment.
• Bachelor’s degree in accounting, Finance, Management, or related field preferred
• Extensive knowledge about Accounts Payable internal control processes, policies, and procedures
• Experience in working with NetSuite preferred.
• Proficiency with Microsoft Office products (Excel and Word are a must)
• Excellent written and verbal communication skills, including the ability to respond effectively and professionally to confidential inquiries.
• Strong planning and problem-solving skills, and the ability to analyze information and processes.
• Motivation to develop and maintain internal and external relationships.
• Able to work well with executives and teams on-site and remotely.
• Highly resourceful, self-motivated with a strong sense of ownership

Equal Opportunity Employer

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.