What are the responsibilities and job description for the Administrative Assistant position at Estée Lauder Companies?
SUMMARY
The Administrative Assistant provides clerical service to the Behavioral Health Community Partner Program management and staff. Duties include data entry in to the electronic health record, tracking interoffice medical records, and providing administrative support with time sheets, invoices, mail.
PRIMARY RESPONSIBILITIES
- Responsible for provision of routine clerical service to the BHCP staff.
- Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
- Preparation of reports and other documentation relative to team meetings and provider meetings.
- Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies or scheduling of space.
- Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately
- Responsible for distribution and tracking of program gift cards.
- Processing and coding of invoices
- Complies and submit program expenses.
- Maintain program staff hours and submit timesheets to payroll.
- Other Duties as assigned.
KNOWLEDGE AND SKILL REQUIREMENTS
- Excellent typing and clerical skills.
- Ability to initiate tasks independently as well as carry out assigned functions.
- Ability to deal effectively with the staff and community at large.
- Ability to assume increasing office management responsibilities.
ORGANIZATIONAL RELATIONSHIP
- Directly reports to BHCP Program Manager.
- Direct reports of this position are non.
PHYSICAL REQUIREMENTS
- Must be able to read, verify and interpret systems reports and data.
WORKING CONDITIONS
As part of the responsibilities of this position, the Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services.
Monday - Friday 9:00am - 5:00pm
35 Hours per week
