Health safety environment

Location

Providence, RI

Duration

03 Months (possible extension / FTE)

• Fully conversant with documentation storage and process platforms Synergi, WWW, DORECO, ACONEX
• Coordinate Council, JV, EPC and SteerCo, QHSE reports
• Facilitating planning and action tracking for QHSE meetings
• HSE Newsletter, lessons learned, feedback surveys
• managing calendar planning, updating SharePoint and Team sites, booking travels, planning events, proofreading, and providing additional ad hoc assistance
• taking minutes and driving actions and follow-up on actions between the meetings
• keeping track of all deadlines and practicalities related to relevant meetings and conferences
• Prepare QHSE monthly reports

Competencies

Professional

Structured mindset : Time management & prioritization : Ability to manage own time, work independently and set priorities to meet tight deadlines.

Ability to balance level of details vs. overall project goals.

• Communication skills : Ability to listen and communicate clearly and concisely
• Project management skills : Strong grounding in project management methodology
• Execution : Drive project implementation according to project schedule & manage own scope. Focus on executing on project deliverables
• Proactive approach : Foresee things, take control of a situation, plan and prepare ahead. Give input and ideas, how to successfully implement new initiatives on the project
• Accountable : Take responsibility for own tasks and continuously align on deadlines / progress with key stakeholders
• Change readiness : Ability to adapt to ambiguous and changing situations.
• Technical savvy : Super user of day-to-day IT tools & systems incl. MS Office Systems
• Language proficiency : Fluent in English, written and spoken
• Innovative : Introducing new ideas, original and creative thinking across the project
• Curious and ready to learn : open to new professional areas

Education / Qualifications

• Have a Bachelor’s degree in safety, quality or environmental studies, business administration, communications, or another equivalent field.
• Have at least 5 years of experience as a coordinator or assistant to members of a leadership / management team
• Knowledge of and experience with safety management systems and incident reporting software.

Responsibilities

Coordinate the Q&A of HSE information within the QHSE reporting system (Synergi)

• Role model a safety culture that promotes effective use of safety management systems.
• Documenting project specific QHSE activities and results using agreed procedures.
• Manage and maintain administrative tools and processes
• Responsible for internal communication platform(s)
• Engage in onboarding of new employees by acting as sparring partner or buddy
• Contribute to the onboarding of new employees in the department / project

Interpersonal

• Problem-solving & decision-making : Identify and implement solutions to problems. Make independent decisions according to project governance.
• Teamwork and collaboration : Promote team identity and project collaboration, comfortable working in virtual teams
• Stakeholder management : Successfully build internal / external relationships
• Service minded go to person : Act as focal point of contact in project
• Conflict management : Ability to settle conflicting interests in a diplomatic way
• Resilience : Projecting inner confidence, determine own future, stay calm, deal with pressure
• Self-awareness : Sense of own strengths / development areas
• Global mindset : Ability to collaborate globally with different cultures across time zones
• Leadership : Show informal leadership, lead by character and trust and lead towards shared goals

Last updated : 2024-05-18