Admin assistant

Description :

With over 10MM square feet, over 150 properties, and over 250 buildings, valued at $1.3 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally.

ECP is a World Class Company.

We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success.

Requirements :

Property Admin Duties

• Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.)
• Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons
• Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out.

Ensure timely payment of all utilities and utility coordination for new move ins.

• Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed.
• Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants
• Data and File Management Collects and manages information necessary for the on-going activities of the center
• Scheduling Schedule meetings, conference calls and appointments as needed
• Property Strategic Goals- Assist in executing the strategic goals for the property and completing any individual goals.
• Accounting- Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property
• Office / Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center.
• Property walks and creation of work orders for any needed items found
• Key control access for maintenance team
• Occasionally assist security with alarm panels / lighting controls
• Contractor roof access

Last updated : 2024-04-23