Accounts Payable / Accounts Receivable Administrator - Full Time

ABOUT ETHOS:

Ethos is a private, non-profit organization dedicated to promoting independence, dignity and well-being among the elderly and disabled through quality, affordable and culturally-appropriate home and Community-based care. As a state-authorized Aging Services Access Point (ASAP), Ethos administers the Money Management, Nutrition, and SHINE Programs for the entire city of Boston and also coordinates all the non-institutional home and community-based services for elderly and disabled residents of the southwest Boston neighborhoods of West Roxbury, Hyde Park, Roslindale, Jamaica Plain, and Mattapan. www.ethocare.org

EO/AA/VEV/Disabled Employer -----Ethos Affirms and Supports Diversity

Ethos has adopted a mandatory vaccination policy to safeguard the health of our employees and their families, our clients and visitors, and the community at large from COVID-19.

For applicants to be considered a COVER LETTER must be submitted with their resume. All interviewed candidates will be required to complete an Excel Proficiency test.

POSITION SUMMARY: Completion of all monthly and quarterly Accounts Receivable related functions and assist with Accounts Payable functions. Responsible for Title 3 reporting.

DUTIES:

1. AP input, producing cash requirements report, and check creation. Review, verify and insure approval of all invoices in accordance with policy. Prepare checks weekly for service workers and all vendors for Chief Executive Officer’s signature. Notify supervisor immediately of any questionable or unusual bills or transactions.

2. Prepare detailed copies for Title III billings

3. Research A/P overdue issues

4. Enter provider bills in accounting software

5. Prepare monthly and quarterly invoices for customer monthly billings including; Title 3, EOEA and other funding sources.

6. Accounts Receivable input and posting into the accounting software

7. Maintenance of documents comparing Accounts Receivables, payments received and awards

8. Maintenance and organization of Accounts Receivable and Accounts Payable filing system for all receivable/vendor/provider invoices and payments.

9. Accounts Payable expense allocation invoice coding

10. Mailing of checks and supporting documents

11. Prepare detailed, accurate copies of related expenses for City billing reports

12. Prepare annual 1099 and 1096 reports for tax purposes

13. Assist with Payroll functions.

14. Assist in annual audit.

15. Prepare ad hoc reports as needed.

16. Perform other related duties or projects as assigned by supervisor and be cross trained in other aspects of the Fiscal department.

17. As part of the Reception Primary Coverage Team, provide coverage for the receptionist’s lunch hour/coffee breaks and as needed for absence coverage.

QUALIFICATIONS:

1. Minimum of two years of bookkeeping experience in accounts receivable and accounts payable in an advanced computerized system.

2. Word processing and spreadsheets required. Experience working on computerized General Ledger systems required. Above average Excel skills required.

3. Minimum of High School Diploma with two years of experience in accounts receivable billing and familiarity with accounts payable coding; College degree preferred.

4. Excellent organizational skills.

5. Excellent written and verbal communication skills. Proven good judgment.

6. Thorough knowledge of Account Payable and Accounts Receivable applications to include verification, coding, adjustments, corrections, departmental allocations, check production and disbursement procedures.

Benefits include:

• Vacation time = starting at 3 weeks per year, accrued bi-weekly; 4 weeks after 3 years
• Sick time = 12 days per year accrued bi-weekly; Sick Time conversion to additional vacation hours
• Personal time = 1 week per anniversary year
• 14 holidays plus your birthday off!
• Health Insurance at the beginning of the month following hire (with a choice of over 30 health insurance plans with varied premium rates; most available for purchase with zero to little monthly employee cost and some having a remaining allowance to use toward other non-reimbursed expenses).
• Dental insurance with no waiting period, 75% premium paid by Ethos
• VSP – Vision Insurance Plan
• Ethos paid life insurance at one time annual salary
• Ethos paid Long-Term and Short-Term disability insurance
• Voluntary long-term care insurance
• 403(b) Retirement Plan with employer discretionary contribution
• Credit union
• Pre-tax deductions (medical, dependent care and transportation)
• Expanded Learning – Professional Development - Employee Assistance Program (EAP)

Ethos is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Experience:

• Accounts Receivable: 2 years (Required)
• Microsoft Excel: 3 years (Required)
• Accounts Payable: 2 years (Required)

Work Location: In person

Salary : $21 - $23